ICD - Document Controls Specialist

Job Highlights

At Aquatech, we tackle the challenges of water scarcity and complexity by leveraging technology, expertise, and financing to deliver comprehensive solutions that reduce carbon and recycled water footprint. As a leading global provider of water and process technology solutions, we help the world's most recognized companies achieve their sustainability and operational goals by implementing innovative approaches for water reuse, desalination, minimal and zero liquid discharge, and critical minerals recovery. Our work catalyzes the transition toward a more sustainable future and showcases our commitment to addressing water's role in climate adaptation. Learn more at www.aquatech.com

Aquatech immediately needs a full-time Document Controls Specialist to work in our Hartland, WI, office location. This position will work  Monday through Friday from 8:00 a.m. to 5:00 p.m. 

The Document Coordinator will perform the duties described in the job description below and will be considered a Non-Exempt employee. This person will be a meticulous and organized individual with a knack for managing documents and ensuring data accuracy to work in our Hartland, Wisconsin, office. Join our dynamic team as a Document Controls Specialist, where you'll play a crucial role in maintaining the integrity and flow of project documentation..

Job Description:

• Document Coordination: Efficiently compile, maintain, and release control records and related files to support various departments.
• Accuracy Assurance: Scrutinize documents, including drawings, change orders, and specifications, to ensure they are complete and accurate.
• Team Collaboration: Work closely with document originators and engineering personnel to resolve any discrepancies and uphold document quality.
• Record Management: Update computerized or manual control records, release documents, and promptly notify affected departments.
• File Organization: Keep both hardcopy and electronic files well-organized and easily accessible.
• Reproduction Handling: Prepare requests for document reproduction and operate reproduction equipment as needed.
• Database Maintenance: Maintain accurate databases and execute transactions to record the origination and lifecycle of all numbered documentation using our data control applications.
• Project Documentation: Set up and maintain master document registers for projects using prescribed software.
• Flow Management: Manage and record the flow of project documentation from internal departments, clients, and suppliers.
• Archiving: Take charge of project document archiving processes, ensuring all documents are properly stored and retrievable.
• Adaptability: Embrace the evolving nature of our business by undertaking other similar activities as required.
• Additional Responsibilities as assigned.

 Skill Requirements:

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and excellent organizational skills. 

Benefits:

Aquatech offers a comprehensive benefits package, including paid time off, company-paid holidays, and a 401 (k) plan (all benefits are based on eligibility).

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Job Demands:

Exerting up to 10 pounds of force occasionally and/or a negligible amount frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

Qualifications / Experience

• One (1)  or more years experience in Administrative / Document Control 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Associate's Degree (preferred), High School Diploma, or GED equivalent required
• Experience working at an engineering company in a similar position is a plus.