Executive Assistant

Remote: 
Full Remote
Contract: 
Work from: 

Offer summary

Qualifications:

Fluent in English and Thai with excellent communication skills., Minimum of 2 years experience in high-level executive assistance., Proven ability to manage multiple tasks in a fast-paced environment., Proficient in remote work and productivity tools like ClickUp and Google Workspace..

Key responsibilities:

  • Manage communication channels including Slack and email for co-founders.
  • Coordinate calendars and appointments for both professional and personal matters.
  • Perform administrative tasks such as booking travel and summarizing meetings.
  • Monitor financial accounts and prepare monthly financial reports.

Ling logo
Ling
11 - 50 Employees
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Job description

Introduction
As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.
Responsibilities
  • Manage Slack and email communication for Khwan and Simon
  • Manage calendar and appointments for Khwan and Simon (both professional and private)
  • Administrative Tasks: Book flights, plan travels, venue coordination, buy items, etc. (both professional and private) - potentially with the help of our existing virtual assistant
  • Shadow Khwan and Simon and summarize meetings
  • Gain a deep understanding of the company’s business operations to help you work more effectively
  • Provide general administrative support to other team members, when necessary
  • Monitor and track both business and personal bank accounts, and prepare financial reports for monthly review
  • In the future: Help planning Khwan and Simon’s week and make sure they do what is highest leverage for the company
Requirements
  • Fluent in English (required) and Thai (required), with impeccable communication skills
  • 2+ years experience in high-level executive assistance
  • Proven ability to manage multiple tasks and priorities in a fast-paced environment
  • Proven proficiency and confidence in remote work environments
  • Ability to handle sensitive information with the utmost professionalism and discretion
  • A champion of Ling’s Company Values
  • Based in or near Chiang Mai (preferred)
Skills
  • A proven multitasker, unfazed by a fast-paced setting
  • A proactive problem-solver, spotting and solving issues before they arise
  • Self-driven, comfortable working independently without constant direction
  • Skilled in utilizing productivity tools like ClickUp, Google Workspace, Slack, etc.
  • A quick learner, adaptable and receptive to feedback
Benefits
  • 13 Thai national holidays
  • 17 personal holidays
  • Thailand visa & work permit
  • Private health insurance and social security (if in Thailand)
  • Wellness reimbursement - Gym/yoga/massage
  • Coworking space reimbursement for remote employees 
  • The possibility of home office, remote work, and work & travel
  • Casual and friendly work environment, t-shirts and jeans are welcome
  • Regular workshops for on the job learning and training
  • Regular team events & outings
  • Annual company trip
  • Free coffee, food & snacks
How To Apply
As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better.

Please include the following in your video:
  • A brief introduction of yourself - name, background, and a few personal details
  • Why you’re interested in this position
  • A highlight of your relevant skills or experience that make you a great fit for the role
  • (Optional) Any personal interests or passions that help us understand who you are
Uploading your video:
  • Once your video is ready, please upload it to Google Drive
  • Ensure anyone can view the video via the Google Drive link
  • Paste the link to your video into the application form
About us

Founded in 2016, Ling is one of the fastest-growing tech companies in the world. Our mission is simple: we want to unite the world by connecting people from different cultures. That's why our team developed the Ling app - a language learning app focused on offering high-quality lesson content for Asian and Eastern European languages.

Required profile

Experience

Spoken language(s):
EnglishThai
Check out the description to know which languages are mandatory.

Other Skills

  • Multitasking
  • Communication
  • Problem Solving
  • Adaptability
  • Time Management
  • Professionalism

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