Offer summary

Qualifications:

Fluent in English and Thai with excellent communication skills., Minimum of 2 years experience in high-level executive assistance., Proven ability to manage multiple tasks in a fast-paced environment., Proficient in remote work and productivity tools like ClickUp and Google Workspace..

Key responsibilities:

Manage communication channels including Slack and email for co-founders.

Coordinate calendars and appointments for both professional and personal matters.

Perform administrative tasks such as booking travel and summarizing meetings.

Monitor financial accounts and prepare monthly financial reports.

Job description

Introduction

As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.

Responsibilities

Manage Slack and email communication for Khwan and Simon
Manage calendar and appointments for Khwan and Simon (both professional and private)
Administrative Tasks: Book flights, plan travels, venue coordination, buy items, etc. (both professional and private) - potentially with the help of our existing virtual assistant
Shadow Khwan and Simon and summarize meetings
Gain a deep understanding of the company’s business operations to help you work more effectively
Provide general administrative support to other team members, when necessary
Monitor and track both business and personal bank accounts, and prepare financial reports for monthly review
In the future: Help planning Khwan and Simon’s week and make sure they do what is highest leverage for the company

Requirements

Fluent in English (required) and Thai (required), with impeccable communication skills
2+ years experience in high-level executive assistance
Proven ability to manage multiple tasks and priorities in a fast-paced environment
Proven proficiency and confidence in remote work environments
Ability to handle sensitive information with the utmost professionalism and discretion
A champion of Ling’s Company Values
Based in or near Chiang Mai (preferred)

Skills

A proven multitasker, unfazed by a fast-paced setting
A proactive problem-solver, spotting and solving issues before they arise
Self-driven, comfortable working independently without constant direction
Skilled in utilizing productivity tools like ClickUp, Google Workspace, Slack, etc.
A quick learner, adaptable and receptive to feedback

Benefits

13 Thai national holidays
17 personal holidays
Thailand visa & work permit
Private health insurance and social security (if in Thailand)
Wellness reimbursement - Gym/yoga/massage
Coworking space reimbursement for remote employees
The possibility of home office, remote work, and work & travel
Casual and friendly work environment, t-shirts and jeans are welcome
Regular workshops for on the job learning and training
Regular team events & outings
Annual company trip
Free coffee, food & snacks

How To Apply

As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better.

Please include the following in your video:

A brief introduction of yourself - name, background, and a few personal details
Why you’re interested in this position
A highlight of your relevant skills or experience that make you a great fit for the role
(Optional) Any personal interests or passions that help us understand who you are

Uploading your video:

Once your video is ready, please upload it to Google Drive
Ensure anyone can view the video via the Google Drive link
Paste the link to your video into the application form

Apply for this job

About us

Founded in 2016, Ling is one of the fastest-growing tech companies in the world. Our mission is simple: we want to unite the world by connecting people from different cultures. That's why our team developed the Ling app - a language learning app focused on offering high-quality lesson content for Asian and Eastern European languages.

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