Offer summary

Qualifications:

Proficiency with Gmail and Google Calendar., Exceptional written communication skills in English., Strong attention to detail and organizational skills., Ability to manage complex scheduling scenarios..

Key responsibilities:

Monitor email threads for scheduling complexities requiring human support.

Coordinate with clients via email to schedule meetings.

Access and manage users' Google Calendar for scheduling accuracy.

Document recurring scheduling challenges and provide feedback for AI improvement.

Job description

Job Title: Executive Assistant - Scheduling
Location: Remote (EST Time Zone)
Salary Range: up to 1500 USD

Work Schedule: Monday - Friday, two available shifts. Specific shift details to be confirmed during the interview process.

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

We are building a new startup developing an AI-assistant to help professionals schedule meetings over email. We want to ensure our users have high-quality scheduling and email communication, and we are looking for an experienced EA to help us handle easy and complex scheduling scenarios.

Position Overview:

As an Executive Assistant - Scheduling, you will be responsible for supporting our AI-powered executive assistant by managing and scheduling meetings when human intervention is required. The ideal candidate will have excellent communication skills, be proactive, provide a crucial human touch to complex scheduling needs, and be highly organized.

Key Responsibilities:

Monitor email threads where the AI assistant requires human support and identify scheduling complexities beyond the AI's capabilities.
Coordinate with clients via email to schedule meetings and maintain a seamless user experience by emulating the AI assistant's tone.
Access and manage users' Google Calendar to propose meeting slots and ensure scheduling accuracy.
Manage intricate scheduling tasks, including rescheduling, handling multiple participants, and working across time zones.
Document recurring scheduling challenges and provide feedback to help improve AI functionality.
Jump into other operations or administrative tasks as needed.

Qualifications:

Proficiency with Gmail and Google Calendar.
Exceptional written communication skills in English.
Strong attention to detail and organizational skills.
Ability to manage complex scheduling scenarios and interpret nuanced requests.
Reliable internet connection and a suitable remote work environment.

Nice-to-Haves:

Previous experience as an executive assistant, scheduler, or in customer service.
Familiarity with international time zones and scheduling across different regions.
Experience with other calendar platforms like Microsoft Outlook.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

Required profile