Billing Specialist - (HR31589DN)

Job Title: Billing Specialist
Location: Remote (CST Time Zone)
Salary Range: up to 1400 USD

Work Schedule: Monday - Friday, 7:00 AM to 3:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a leading lighting management company that supports over 2,000 clients across the U.S., from national retail chains to local universities. The company specializes in large-scale energy-efficient lighting upgrades and ongoing maintenance. With deep roots in electrical contracting and a close-knit, collaborative team environment, they're building out their back-office operations with dedicated international talent.

Position Overview:

We're looking for a detail-oriented Billing Specialist to take ownership of high-volume invoicing operations. This role ensures that clients receive accurate, compliant, and timely invoices, contributing directly to contract success and long-term satisfaction. You'll be trained and supported with a structured onboarding plan:

Weeks 12: Shadowing and training
Weeks 34: 1520 invoices per day
Weeks 56: 30 invoices per day
Week 7+: 40+ invoices per day

You'll learn tax nuances, client-specific invoicing rules, and internal systems, all while contributing to a growing, cross-functional finance team. This position interacts with upper management daily, offering strong visibility and professional growth opportunities.

Key Responsibilities:

• Process 350 - 400 invoices per month once fully ramped.
• Upload line-item invoices into client portals, ensuring formatting accuracy.
• Apply correct tax rules based on project type and state (e.g., IL, IN, WI).
• Maintain high speed and accuracy under volume pressure.
• Work with accounting and senior management to validate invoices.
• Follow specific client submission protocols and timelines.
• Contribute to continuous improvement efforts in the billing workflow.

Qualifications:

• 1-2+ years of experience in billing, invoicing, or accounts receivable.
• High attention to detail and process accuracy.
• Comfortable navigating multiple systems and invoice formats.
• Proficient in Excel or Google Sheets (basic level).
• Eagerness to learn state tax rules and internal processes.
• Clear, concise written communication skills.

Nice-to-Haves:

• Experience with QuickBooks or similar billing platforms.
• Exposure to construction, trades, or service-oriented businesses.
• Familiarity with Microsoft Teams,
• Background working in small businesses or entrepreneurial environments,

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.