Offer summary

Qualifications:

At least 3 years of experience supporting C-level executives or business leaders., Strong written and verbal communication skills., Proficiency with Microsoft Office Suite and tools like Google Workspace, Zoom, and Slack., Excellent organizational and multitasking abilities..

Key responsibilities:

Manage and coordinate executive calendars, including scheduling meetings and travel.

Prepare reports, presentations, and business correspondence.

Serve as the primary point of contact between the executive and stakeholders.

Organize meetings—drafting agendas, taking minutes, and following up on action points.

Job description

This is a remote position.

Job Highights:

Contract type: Independent Contractor
Work Schedule: Monday to Friday 8:30 - 5:30 pm Melbourne Time with 1 hour unpaid break

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior executives. The successful candidate will have at least 3 years of experience supporting C-level executives or business leaders, along with strong communication, time management, and problem-solving skills.

You will play a key role in ensuring the seamless execution of the executive’s day-to-day responsibilities—managing calendars, coordinating communications, preparing reports, and handling administrative duties with professionalism and discretion.

Responsibilities

Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel
Prepare reports, presentations, and business correspondence
Handle sensitive and confidential information with integrity
Serve as the primary point of contact between the executive and stakeholders
Track deadlines, action items, and deliverables to ensure timely execution
Organize meetings—drafting agendas, taking minutes, and following up on action points
Maintain efficient digital (or physical) filing systems
Coordinate logistics for business travel, events, and speaking engagements
Provide general administrative support as required

Requirements

Minimum of 3 years of experience as an Executive Assistant or in a similar high-level support role
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and tools like Google Workspace, Zoom, Slack
Excellent organizational and multitasking abilities
Ability to work independently in a fast-paced environment
Exceptional attention to detail and commitment to quality
Proven ability to manage confidential information responsibly

Nice to Have

Experience working with Australian executives or international teams
Familiarity with project management tools such as Trello, Asana, or Monday.com
Background in customer service or business operations

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_23937_JOB

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