Offer summary

Qualifications:

At least 3 years of experience assisting a top manager in a fast-growing environment, preferably in e-commerce., Fluent in English and Russian with excellent spoken and written communication skills., Strong organizational skills with the ability to prioritize tasks effectively., Tech-savvy with a quick adaptability to new tools and technologies..

Key responsibilities:

Manage the Corporate IT Director's calendar and optimize scheduling for deep work time.

Coordinate business trips, meetings, and manage absence records like vacations and sick leaves.

Draft and structure communication for teams, including notes and updates for meetings.

Prepare executive summaries on key projects and conduct research on business and market trends.

Job description

Company Description

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe.
Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands.

Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

Job Description

Responsibilities

Manage the Corporate IT Director's calendar by preparing daily, weekly and monthly schedules; to continuously look for ways to increase deep work time you filter out the distractions by analyzing the time spent
Manage (business) trips, meetings with partners and absence like vacation and sick leaves
Process and structure all inbound communication and you draft the communication to teams and colleagues by preparing notes/updates/news for upcoming meetings
Prepare executive summaries on key projects and you manage all related administrative work like translations/proofreading/compliance etc.
Collect and structure initial feedbacks for quarterly and annual performance reviews with direct reports
Conduct research and you prepare executive summaries regarding business/market/competition/talent etc.
Automate as many tasks and processes as possible to ensure efficiency in the daily work

Requirements

At least 3 years of experience in assisting a top manager in an international, dynamic and fast-growing environment - e-commerce background as a plus
Fluent English and Russian skills
Excellent communication skills - spoken and written - to ensure professional interactions with employees from all levels of our organization
Ability to work well under pressure, especially when it comes to meeting deadlines while remaining calm and on top of things

Soft skills

You are a master of organization - you know how to stay on top of a schedule, - oversee ongoing changes and how to prioritize tasks and information properly
You are reliable and trustworthy - you handle confidential information properly
You are tech savvy and you have the ability to familiarize yourself with new tools quickly

What do we offer?

Competitive salaries based on your professional experience
Annual vacation of 25 working days and 1 additional day off on your birthday
Meals Allowance
Healthcare Insurance
Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
AUTODOC Corporate Discount
Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching
Free English and German language classes
Referral Program with attractive incentives
Flexible working hours and hybrid work
Fast growing international company with stable employment