Offer summary

Qualifications:

Proven bookkeeping experience, preferably in a subcontractor or construction-focused business., Expert-level proficiency with Zoho Books and highly proficient in Zoho Creator and Zoho Analytics., Solid understanding of VAT, double-entry bookkeeping, and financial compliance principles., Strong communication skills and ability to work independently with minimal supervision..

Key responsibilities:

Maintain accurate financial records and manage day-to-day bookkeeping tasks using Zoho Books.

Handle accounts payable and receivable, including processing invoices and managing credit control.

Prepare and submit VAT and CIS returns, ensuring compliance with relevant regulations.

Optimize the use of Zoho platform for financial reporting and workflow automation, and train staff on its use.

Job description

About the Role

Our client is seeking an experienced and detail-oriented Bookkeeper with strong expertise in using Zoho Books to support their financial operations. As a key member of their finance team, you will manage day-to-day bookkeeping tasks, maintain accurate financial records, and ensure compliance with accounting standards. This role also includes responsibilities for managing accounts payable and receivable, bank reconciliations, VAT and CIS returns, and monthly reporting.

You will play a vital role in optimising their use of the Zoho platform – maintaining and customising workflows in Zoho Creator, generating reports in Zoho Analytics, and ensuring Zoho Books is fully utilised to support the specific needs of a subcontractor or construction-related business (e.g., CIS, project cost tracking, subcontractor payments).

Requirements

Key Responsibilities

Bookkeeping & Financial Management

Maintain accurate books across all ledgers (sales, purchases, bank, journals) in Zoho Books, using Creator to calculate works done.
Perform regular bank reconciliations and ensure timely month-end close.
Process supplier invoices, match to POs/delivery notes, and process payment runs.
Manage accounts receivable, overdue payments, and credit control.
Prepare and submit VAT and CIS returns, ensuring compliance with Making Tax Digital.
Support payroll input and reconciliation.
Assist in year-end preparations and liaise with external accountants.

Construction-Specific Financial Tasks

Manage CIS deductions and submissions.
Track job/project-level costs accurately for margin analysis.
Record retentions and variations appropriately.
Liaise with project teams to capture site costs and purchase orders in real time.

Zoho Platform Administration & Customisation

Optimise the use of Zoho Books, including workflow automation, templates, and integrations.
Customise Zoho Creator apps and forms to support operational processes (e.g., timesheets, purchase requests, job tracking).
Build and maintain dashboards and reports (e.g., cash flow, aged debtors, project profitability, WIP reporting) in Zoho Analytics.
Train staff and maintain documentation for Zoho systems use.

Additional Duties

Record and reconcile financial transactions accurately using Zoho Books.
Manage accounts payable and receivable, including issuing invoices and tracking payments.
Prepare and process expense reports and bank reconciliations.
Maintain up-to-date records of financial data and ensure data integrity.
Collaborate with team members to ensure timely month-end and year-end close processes.
Provide financial reports and summaries as required.
Assist with budget tracking and financial forecasting.
Respond to financial queries and provide support for audits.
Maintain compliance with company policies and relevant accounting regulations.

Requirements

Essential Skills & Experience

Proven bookkeeping experience, ideally within a subcontractor or construction-focused business.
Expert-level proficiency with Zoho Books.
Highly proficient in Zoho Creator (custom apps, forms, workflows, and scripts).
Skilled in Zoho Analytics (custom reports, dashboards, and data sources).
Deep understanding of CIS and construction financial processes.
Solid grasp of VAT, double-entry bookkeeping, and financial compliance.
Proficient in Excel/Google Sheets.
High attention to detail, well-organised, and deadline-driven.
Strong understanding of accounting principles and practices.
Ability to work independently and remotely with minimal supervision.
Strong communication skills, both written and verbal.
Familiarity with remote collaboration tools (e.g., Slack, Zoom).