Equipment Finance Manager

Brice Investments

JOB SUMMARY:

The Equipment Finance Manager is responsible for the financial oversight and strategic management of company equipment assets, including capital expenditures, rentals, acquisitions, and maintenance costs. This role partners closely with the Vice President to conduct equipment audits, prepare monthly rental billing reports, and support budget and forecasting processes. Key responsibilities include managing rental transactions, coordinating insurance activities, analyzing equipment-related financial data, and ensuring accurate reporting for both operational and strategic decision-making. This remote position requires strong communication skills, financial acumen, and consistent availability during standard business hours.

ESSENTIAL FUNCTIONS:

• Monitor and manage equipment-related capital expenditures, operational costs, and rental expenses.
• Prepare and distribute accurate monthly rental billing reports and financial summaries.
• Assist with developing and maintaining equipment budgets and forecasts.
• Oversee the lifecycle of equipment assets, including acquisitions, rentals, disposals, and maintenance tracking.
• Ensure proper documentation and recordkeeping of all equipment-related transactions.
• Collaborate with leadership on periodic equipment audits and inventory verification.
• Ensure compliance with internal controls, insurance requirements, and financial policies.
• Manage relationships with equipment rental vendors; track rental periods, extensions, and returns.
• Verify vendor invoices for accuracy and resolve discrepancies as needed.
• Coordinate insurance coverage for equipment assets, including claims, renewals, and reporting of damages or losses.
• Provide cost-benefit analyses and utilization reports to support equipment investment decisions.
• Recommend cost-saving strategies or improvements to equipment procurement and usage.
• Serve as the point of contact for internal teams (e.g., accounting, project management, field operations) regarding equipment financials.
• Support field teams by providing timely financial and logistical information related to equipment use.
• Maintain availability and strong communication while working remotely.
• Ensure timely completion of deliverables and proactive follow-up.
• Reviewing Brice Incorporated and Brice Investments' equipment and shop-related invoices.
• Oversee Spectrum uploads for equipment depreciation and other equipment-related costs.
• Reviewing asset activity for the current month’s assets.
• Monitor and analyze department work to develop more efficient procedures and resource use while maintaining a high level of accuracy.
• Responsible for month-end reporting on lease, rental, and insurance costs.
• Work with the Vice President to evaluate the fleet for rate changes and complete annual rate audits.
• Maintain and manage the capital spending budget.
• Review end-of-month journal entries and reconcile related accounts for equipment.
• Assisting with the taxation reporting with government or regulatory agencies and ensuring compliance with federal and state laws (including but not limited to tax).
• Coordinate and implement training for staff in equipment software programs as needed.
• Support the Vice President with special projects and workflow process improvements.
• Assisting with inventory management in Texada and process generation for sales and service.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as directed.

SUPERVISORY FUNCTIONS:

This position may have supervisory responsibilities over some staff.

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to work remotely and maintain high levels of work performance.
• Strong personnel management skills and ability to enforce Federal, State, and company labor and employment regulations.
• Knowledgeable in economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Understanding capital expenditure planning, budgeting principles, and forecasting related to equipment management.
• Familiarity with equipment asset acquisition, rental, maintenance, and disposal processes.
• Working knowledge of financial documentation, vendor invoicing, and expense tracking/reporting.
• Understanding financial compliance, audit procedures, insurance coverage requirements, and risk management.
• Awareness of cost-benefit analysis methods and equipment procurement best practices.
• Capable of tracking and managing expenditures to align with budget targets and identify cost-saving opportunities.
• Able to collaborate on audits, verify inventory accuracy, and assess equipment usage efficiency.
• Able to apply internal controls and ensure adherence to financial and operational policies.
• Ability to read and interpret documents such as safety rules, plans, operating and maintenance instructions, and procedure manuals.
• Supervisory skills, including but not limited to, effectively and constructively resolving conflict.
• Ability to communicate professionally and effectively with employees, business partners, and clients via written and verbal communication.
• Ability to work independently and cooperatively with others.
• Advanced knowledge and skills in computerized accounting systems and expertise in company-specific software. Proficiency in standard computer software, application programs, and e-mail.
• Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information.
• Ability to use judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
• Ability to handle multiple tasks simultaneously.
• Ability to work with concentration, accuracy, and attention to detail.
• Ability to provide leadership, counsel, motivation, and administer constructive performance reviews to staff, securing their commitment to company goals.
• Ability to participate in and facilitate group meetings.
• Work requires a willingness to work a flexible schedule.

MINIMUM QUALIFICATIONS:

• Minimum Bachelor of Science (BS) degree in Accounting, Finance, or related field, or work-related experience and equivalent skills may be substituted.
• Requires 3-4 years of equipment experience in a progressively responsible position.
• Five (5) years of automated equipment experience in construction and/or project-based software, including Texada, HCSS, and Trimble Viewpoint, is preferred.
• Ability to pass drug and background screening.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that an employee must meet to perform the essential functions of this job successfully. The job is located remotely and requires a safe working environment and good internet access to perform job functions. Brice Investments has a fast-paced, multi-tasking environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule, occasional overtime may be necessary.

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.