Offer summary

Qualifications:

At least 2 years of experience in an administrative or personal assistant role supporting business owners or executives., Proficient in Microsoft applications such as Word, Outlook, Excel, and Teams., Excellent verbal and written English skills with a high level of professionalism and attention to detail., Strong organizational, time management, and interpersonal skills..

Key responsibilities:

Manage the client's email inboxes and coordinate tasks to ensure deadlines are met.

Handle phone calls and action requests from callers in a professional manner.

Arrange and maintain the client's schedules, appointments, and travel arrangements.

Provide administrative support and assist with back-office work as required.

Job description

Clear is looking for an outstanding Executive Assistant who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their EA has their backs in organizing their working day, keeping projects moving forward and taking decisive actions where required. The PA we are seeking is self-motivated, work-dedicated, flexible and organised.

ROLE

The Executive Assistants role is to provide our Australia-based client a broad range of administrative support tasks. Its about helping our client focus on growing their business, rather than getting caught up in the distractions of the day too much email, too many calls, too many pointless meetings.

OPPORTUNITIES

This role is an opportunity for a highly skilled and adaptable professional to play a critical function in a growing business. The leaders of the business need support that will allow them to focus on the growth and development of their business and free them up from tasks and routine obligations that are currently taking away from that focus.

The role suits people who can switch between different types of tasks and respond to the changing requirements of a given day.

PURPOSE

A Clear EA provides highly efficient remote services to free up their clients precious time and mind which helps drive clients productivity.

As an EA, your daily tasks may include:

Manage the clients email inboxes efficiently and effectively, actioning as many tasks as possible leaving only those items that require the clients direct input
Coordinate the clients tasks and commitments ensuring deadlines are met and priorities managed
Manage relationships and deliverables of the client to their clients/customers
Ensure actual service delivery to clients clients/customers is undertaken in an effective and timely manner
Handle phone calls effectively with politeness and in professional manner and then actioning the request from the caller this is not an answering service but an actioning service

Arrange, manage, coordinate and maintain the clients schedules, appointments, meetings, events and travel arrangements
Prepare and send out correspondence on the client's behalf
Coordinate with clients and suppliers
Assist the clients team with back-office work, as required
Update company databases and spreadsheets, if required
Perform minor finance-related tasks, as required
Perform data entry and/or administrative tasks, if required
Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses.

ESSENTIAL ATTRIBUTES

Technologically adept with excellent verbal and written English
Utmost respect for the confidentiality and the sensitivity of information
Proactive mindset with ability to follow instructions and work well independently
Good organisational, time management, customer service and interpersonal skills to harmoniously work with a team
High-level of professionalism, attention to detail, reliability and strong work ethic
Ability to multi-task and exercise flexibility, good judgment and discretion

REQUIREMENTS

At least 2-years experience in supporting business owners or executives in an admin or PA capacity
Proficient in Microsoft applications such as Word, Outlook, Excel and Teams.
Background in dealing with Australian clients is an advantage

We provide the PC set to employees who are subscribed to an Internet Service Provider (ISP) with at least 10 mbps postpaid plan to effectively Work from Home. And to be eligible to the monthly internet subsidy, a back-up internet connection is required (either a secondary ISP subscription or ownership of a prepaid device like pocket WiFi or router with a network different from the main ISP).

At Clear, you can enjoy the following: