Offer summary

Qualifications:

Fluent in English (spoken and written) with clear communication skills., Minimum 1 year of experience with QuickBooks Online and a background in bookkeeping or accounting., Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Gmail)., Detail-oriented, self-motivated, and reliable with strong organizational skills..

Key responsibilities:

Support accounting tasks including entering bills, creating invoices, and reconciling bank transactions.

Generate monthly financial reports and track overdue accounts receivable.

Conduct research for strategic projects and prepare documents for executive decisions.

Manage email follow-ups and maintain internal records using Google Sheets.

Job description

This is a remote position.

Working Schedule

Monday to Friday, 9:00 AM – 5:00 PM Eastern Time (Canada/US EST)

Position

Accounting & Executive Assistant (Remote, Full-Time)

Roles and Responsibilities

The assistant will report directly to the owners of the company and support both accounting tasks and strategic/admin initiatives. Responsibilities include:

Accounting Support (QuickBooks Online):

Entering and categorizing bills and expenses
Creating and sending invoices to customers
Tracking and following up on overdue accounts receivable
Cross-checking bills/invoices against internal records
Reconciling bank transactions and accounts
Generating monthly financial reports for review

Executive & Admin Assistance:

Conducting research for strategic projects (e.g., new property sourcing, government grant programs, benefit plans, etc.)
Preparing documents and summaries for executive decisions
Drafting SOPs and internal documentation based on guidance or recorded instructions
Creating, maintaining, and cleaning up Google Sheets and internal records
Managing email follow-ups and light scheduling when required

Requirements

Fluent in English (spoken and written) — professional, clear communicator
Minimum 1 year of experience with QuickBooks Online (non-negotiable)
Background in bookkeeping or accounting
Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Gmail)
Comfortable working with Canadian accounting practices (or willing to learn quickly)
Self-motivated, detail-oriented, and reliable with strong organizational skills
Ability to follow SOPs and ask thoughtful questions when needed
Bonus: Experience working with small business owners or international companies