Cash Application Specialist

Job Details

Description

Job Overview:

The Cash Application Specialist is responsible for overseeing the daily application of incoming payments, ensuring accuracy in cash postings, and troubleshooting discrepancies in accounts receivable transactions. This role requires strong analytical skills, attention to detail, and the ability to work cross-functionally to maintain efficient and accurate financial processes. A successful candidate must have the ability to operate effectively in a fast-moving environment as well as the desire to contribute to a dynamic, hardworking team.

RectorSeal manufactures and/or distributes a variety of mechanical products for the HVAC, electrical, and plumbing industries. For over 80 years, RectorSeal’s customers have depended on us for quality products with excellent value, shipped to them in a timely manner. This passion for excellent customer service is the reason RectorSeal has been growing at a very fast pace and now requires additional shift capacity to meet customer demand.

Key Responsibilities

• Accurately process and apply customer payments (ACH, wire transfers, checks, and credit card payments) to appropriate accounts.
• Research and resolve payment discrepancies, short payments, and unapplied cash in a timely manner.
• Reconcile customer accounts to ensure proper payments and adjustments.
• Collaborate with internal teams (Accounts Receivable, Credit & Collections, and Sales) to resolve outstanding issues.
• Perform daily cash reconciliation and ensure timely reporting of cash receipts.
• Assist with month-end closing processes, including cash application reconciliation and reporting.
• Maintain detailed records of cash application transactions for audit and compliance purposes.
• Identify and implement process improvements to enhance cash application efficiency.
• Support, training, and mentoring other cash application specialists.
• Ensure compliance with company policies, internal controls, and accounting standards.
  
  

Preferred Experience

• Experience with a large ERP system is a plus; JDE software knowledge preferred
• Experience with collection platform; High Radius knowledge preferred
• Customer Service experience is a plus.
• Ability to work without direct supervision
  
  

Required Experience

• High school diploma or equivalent
• 3+ years of experience in cash application, accounts receivable, or related finance roles.
• Strong knowledge of cash application processes, banking transactions, and financial reconciliations.
• Experience in Microsoft Suite, including Excel (VLOOKUP/Pivots), Word, PowerPoint, Outlook, and Teams)
• Knowledge of cash applications and collection procedures
• Experience reading AR aging reports
• Excellent problem-solving and analytical skills with attention to detail.
• Strong communication and collaboration abilities.
• Excellent time-management, follow-up, and follow-through
• Excellent negotiation and relationship management.
• Ability to handle high-value, complex accounts with professionalism and diplomacy.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
  
  

Work Environment

Office: While performing the duties of this job, the employee is regularly exposed to an office environment. Occasionally, the employee will be exposed to a warehouse environment and will be required to wear appropriate PPE. The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee will be required to read, communicate verbally and/or in written form, remember and analyze certain information, and remember and understand certain instructions or guidelines. The employees will encounter moderate noise, typical office lighting, and temperatures, and moderate interruptions. While performing the duties of this job, the employee may be required to stand, walk, sit at a computer for an extended period, and may work in a confined area. The employee is frequently required to use hands and fingers to type, touch, handle, feel, and to reach with hands and arms.

The employee must be able to occasionally lift and or move up to 25lbs. This position requires computer use. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus.

Benefits: At RectorSeal, our employees enjoy the following benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, paid time off program with paid holidays, and various wellness programs.

About RectorSeal

RectorSeal, LLC, a wholly owned subsidiary of CSW Industrials, Inc. [NASDAQ: CSWI], is a leading provider of quality solutions for the professional trades serving heating, ventilation, and air conditioning (HVAC/R), plumbing, electrical, and construction markets. For more information about RectorSeal’s innovative products and brands that increase efficiency and improve reliability, please visit www.RectorSeal.com

RectorSeal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.