Executive Assistant - (HR31568DA)

Job Title: Executive Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 1400 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-growing US-based founder and business leader in the creative and marketing space. The company operates in a dynamic, fast-paced environment that values proactivity, clarity, and efficiency. The team is lean, entrepreneurial, and highly collaborative.

Position Overview:

We're looking for a highly organized and detail-oriented Executive Assistant to support a founder with daily operations, calendar management, communication, and project coordination. This role is pivotal in helping the founder stay focused and effective, acting as a true right-hand.

Key Responsibilities:

• Manage calendar and schedule meetings, including cross-time zone coordination.
• Triage and respond to emails and other communications.
• Assist with personal and professional task management.
• Draft and proofread documents, presentations, and internal communications.
• Support project tracking and follow-up across departments and stakeholders.
• Coordinate travel, bookings, and logistics as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• 3+ years of experience in an Executive Assistant or similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management abilities.
• Confident with tools like Google Workspace, Slack, and Notion.
• Proactive, resourceful, and able to anticipate needs before they arise.
• Comfortable in a fast-moving, entrepreneurial environment.

Nice-to-Haves:

• Experience supporting a founder or C-level executive.
• Familiarity with project management tools (e.g., Trello, Asana, ClickUp).
• Experience working with US-based teams remotely.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.