Proposal Coordinator

Warner Norcross + Judd is seeking an Proposal Coordinator to join our Business Development + Marketing team in Grand Rapids or Detroit. This role supports the Firm's business development and marketing efforts through a blend of proposal coordination and creative design. This role is responsible for assembling and editing responses to RFPs and qualifications packages, maintaining proposal archives and producing client-facing materials that align with firm branding. The ideal candidate is a detail-oriented communicator with a strong creative mindset, proven project management skills, an the ability to thrive in a collaborative, deadline-driven environment.

About the Opportunity

Responsibilities:

• Coordinate and assemble compelling responses to Requests for Proposals (RFPs) and qualifications packages in partnership with attorneys, proposal managers, business development managers, and other internal stakeholders

• Conduct thorough research to gather accurate and relevant information required for proposals

• Organize and manage multiple proposal projects simultaneously while meeting deadlines

• Edit and proofread documents to ensure clarity, accuracy, and readability, identifying and correcting errors or omissions

• Ensure all materials adhere to firm-approved formats, templates, and style guidelines to maintain brand consistency

• Compile and incorporate necessary assets, such as photos and logos, into final proposal documents

• Prepare completed materials for client submission and archive final documents for internal records

• Track all proposals and pitches through internal systems and ensure accurate filing in designated repositories

• Maintain and update a growing archive of reusable boilerplate materials for use in future proposals

• Design and update brochures, flyers, signage, and other firm-branded materials for practice and industry groups

• Collaborate with practice group team to revise content, ensure design alignment with firm standards, and publish materials on internal resource pages

• Create custom handouts, flyers, and visual materials for specific topics, events, or client needs as requested

• Design and layout recurring newsletters and marketing postcards, ensuring brand and content consistency

• Prepare final versions for printing and mailing coordination

• Track advertising requests, art due dates, and submission timelines

• Design advertising materials, secure necessary approvals, and submit completed assets by deadline

• Maintain a well-organized archive of all past advertising submissions

• Provide proofreading, design, or event support to the broader marketing team as needed, contributing to a collaborative work environment

The Proposal Coordinator embodies Warner’s foundational values by promoting teamwork through hands-on collaboration with attorneys, the proposal manager, and business development teams; demonstrating service by coordinating and assembling high-quality, strategic proposal materials that support the Firm's growth and client engagement; showing adaptability by managing multiple projects under tight deadlines and responding flexibly to shift priorities; practicing respect by maintaining professional, inclusive communication and aligning work with internal standards and stakeholder expectations; and pursuing excellence by ensuring accuracy, brand consistency, and continuous improvement across all proposal and marketing deliverables.

Competencies

• Proofreading

• Attention to detail

• Time management

• Multitasking

• Collaboration

• Communication Skills

• Interpersonal skills

• Problem-solving

• Professional demeanor

• Proactive Mindset

• Deadline-driven work ethic

About You

Experience, Education and Training

• Bachelor’s degree in marketing, communications, graphic design, or a related field, or equivalent professional experience required

• Strong writing, editing, and organizational skills with excellent attention to detail required

• Proven ability to meet deadlines in a fast-paced environment required

• Professional demeanor, resourceful problem-solving skills, and a proactive approach to tasks and team support required

• Effective collaborator with strong communication and interpersonal skills required

• 5 years of experience in proposal coordination, marketing, or related roles in professional services or a law firm environment preferred

About Warner

Warner is a full service corporate law firm with 230+ attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, follow us on X @WNJLLP or connect on LinkedIn or Facebook.

About Our Culture

Warner’s cultural motto is “Fun, Pride + Profit...in that Order”. We build A Better Partnership through:

Teamwork – Warner’s lockstep compensation model encourages teamwork and distinguishes us from our competitors. Partner and associate salaries are set based upon seniority, not total hours worked, encouraging client legal projects to be routed to the most knowledgeable person in the Firm. Our team approach to compensation yields better legal representation for our clients and lays the foundation for a fun culture without internal financial competition. We have a team atmosphere where people like working together and supporting each other.

Diversity – At Warner, we take an “all in” approach to DEI – engaging people at all levels of the Firm to lead and participate on DEI committees and initiatives. This ensures a broad base of support from team members truly invested in leading the charge. It’s because of their time and efforts we are as successful as we are – and that success radiates throughout the whole Firm. Our DEI work has become not only the right thing to do, but more importantly, what our people want to do.

Careers – Our culture of balanced personal and professional lifestyle allows us to maintain a 94% attorney retention rate. Attorneys throughout Michigan, the region and beyond are choosing Warner as their forever home – and because of our dedicated focus on living balanced lives, our attorneys’ families are fully supporting these important decisions.

Community – Warner’s time-honored community engagement initiatives include financial contributions to 150+ nonprofits, scholarships and paid time off for all firm members to engage in community initiatives that are meaningful to them.

EEO Statement

Warner Norcross + Judd LLP is committed to diversity, equity, and inclusion in our workplaces. We are committed to building a firm that reflects the diversity of the clients and communities we serve. We can foster inclusion and equity by moving beyond barriers and rejecting stereotypes based on gender, race, color, religion, national origin, age, disability, sexual orientation, gender identity, and veteran status. The result is a high performing team of professionals providing excellent service to our clients.

How to Apply

We appreciate your interest in exploring career opportunities with Warner. To apply, visit WNJ.com and navigate to the Careers section, then select Staff Openings. Click Add to Apply List and then Apply to create a profile and continue with your application.

Closing Statement

Warner hires top talent at every point in our organization. We are seeking dedicated professionals with diverse backgrounds who strive to support the firm and its goals. Our collegial culture attracts people with diverse skills and backgrounds who are dedicated to teamwork and client service.