Area Administrator || Park City, UT

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Job Specific Working Conditions

We are looking for an Area Administrator who is a hard worker who supports multiple staff and volunteers across 3 ministries. This candidate can be either part-time or full-time with benefits under special circumstances. The majority of this work can be done from home; while weekly team meetings and other events are held in person.

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Area Office Administrator I

Summary

This position provides administrative support to multiple ministries, allowing the area to function effectively.

$15 - $21 an hour, depending on experience.

Essential Duties

• Written and Verbal Communication
• Answer correspondence and prepare mailings.
• Answer e-mail and phone calls in a timely and professional manner.
• Create club/event postcards, flyers, and/or maps and newsletters.
• Send prayer e-mails, monthly updates, and donor emails.
• Create and maintain the area website.
• Send thank-you letters to donors.
• Interact and support staff, volunteers, campers, teens, parents, and donors within the mission community.
• Process and track donations.
• Maintain donor and leader databases.
• Manage monthly expenses and budgets, including area bank account records, FDT, area, and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations, and make copies, evaluate financial monthly status, and update FDT each month.
• Maintain contact databases including the following--------
• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators------------
• C.Event Administration
• Coordinate area meetings, including:
• Area Staff Meetings
• Area leadership meetings
• Area committee meetings
• 2. Camp
• Track participation, payments, health forms, and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups, itineraries, and health forms.
• Support in fundraising marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, deposits, forms, and housing.
• 3.Banquet/Golf Marathon/Auction
• Canva knowledge is preferred.
• Create invitations, banquet sponsor packet, table host packet, banquet program, and donor cards.
• Track guest list, table sponsors, RSVP list, and donations received from the banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.
• D.Training Provide or assist with training to area office assistant, area directors, area committee, volunteer team leaders, and leaders with various items, processes, and applications related to field administration.
  
  

Working Conditions

Office Environment

Education:

• High school education or its equivalent.
• Associates degree preferred.
• Ongoing education encouraged.
• Experience Required For The Job:
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint) or Google.
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail-oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.