Offer summary

Qualifications:

Proven experience as a Virtual Assistant or in a similar administrative role., Excellent spoken English and strong communication skills., Highly organized, detail-oriented, and proactive in managing tasks., Familiarity with Google Workspace and project management tools..

Key responsibilities:

Manage the CEO's calendar and schedule meetings efficiently.

Handle email management, including detoxing and responding to emails.

Assist with recruitment processes, including posting and shortlisting candidates.

Perform various administrative tasks, including travel arrangements and vendor management.

Job description

CALLING OUT our next rockstar VA...this is for you...

Are you the kind of person who loves making life easier, runs on checklists and communication, and gets a real buzz from bringing order to chaos?

Do you thrive in fast-moving environments, love supporting heart-led entrepreneurs, and want to be a valued part of a mission-driven, growing wellness brand?

We exist to empower our community to make better decisions about their health and be partners in achieving their wellness goals, but never resting in the glory. We see a world interconnected with nature, trusting their body's natural ability to heal and adapt to stress and lifestyle problems. Every human is empowered to care for their body with clarity and confidence, and to live as a balanced being, united in the joy of movement.

We’re looking for a heart-led, high-performing Virtual Assistant to support the CEO of Life Balance Chiropractic – a purpose-driven business on a mission to heal the world by restoring balance to people's nervous systems and rekindling the human spirit, so they can feel better, move freely, and live more. We achieve this by providing world-class chiropractic care and a differentiated client experience, enabling people to live with greater certainty, possibility, and joy in their lives. Our values-led team do this by leading with honesty, humility, vulnerability, courage and resourcefulness. Our vision extends globally, and we envision a centre in every major city.

This is a part-time remote opportunity for someone friendly, proactive, organised, high-energy, detail-focused, and passionate about creating structure, clarity, and ease for others.

You’ll start with a guaranteed daily retainer of 30 minutes, which includes email management and a brief 10-minute check-in at 8:30 AM (UK time), as and when needed, Monday to Friday. Additional hours—up to 1 - 1.5 hours per day—may be required based on business and personal priorities.

You will be reporting, providing administrative support, and performing various general administrative tasks for our CEO. You will represent the company, and therefore, you must have excellent spoken English and a positive, helpful attitude. Ultimately, you should be able to handle organisational projects and deliver high-quality work under minimal supervision.

What Will I Get:

Location flexibility with Hybrid/work from home
Autonomy of schedule, starting with 30 mins/day and scaling to more as needed
Interaction with CEO/Co-founder
Personal and skill development.
Playbooks and checklists to get from A to B.

What Will I Do:

Process and organise the CEO's calendar and schedule meetings
Email detox
Process the CEO's email inbox and answer emails x 2
Prepare and have an admin meeting as needed
Adhoc Recruitment posting, shortlisting, testing, setting up 1st stage interviews
Ad hoc project management of other virtual staff, ensuring company KPIs are high
Adhoc Onboarding, engagement, Offboarding as required
Ad-hoc admin as needed for personal and professional. This may include travel, accommodation requests, booking, ordering, and paying vendors.

What will I need? –North Star Competencies for This Role
Time Protection & Prioritisation: You instinctively protect the CEO’s time by filtering requests, anticipating needs, and focusing on what drives the highest impact, especially revenue-generating priorities.
Calendar & Communication Mastery: You manage schedules with clarity and efficiency, ensure every message receives a kind and timely response, and provide context to eliminate confusion and delay.
Proactive Awareness: You “read the play” by thinking ahead—hour to quarter—coming prepared, spotting bottlenecks, and resolving issues before they arise.
Organised & Detail-Driven: You’re highly organised, process-oriented, and never let details slip. You capture preferences, document systems, and never ask the same question twice.
Execution & Ownership: You take full responsibility for outcomes, follow through on commitments, and get things done with persistence and discipline—no matter how fast-paced or fluid the day gets.
Emotional Intelligence & Coachability: You’re calm, adaptable, and open to feedback. You learn quickly, communicate clearly, and thrive in a supportive, high-standard environment.
Collaborative & Tech-Savvy: You work well with others, self-manage effectively, and are comfortable using IT tools like Google Workspace, project management systems, business process management systems and HubSpot CRM.
Temperament & Work Ethic: You’re reliable, trustworthy, proactive, positive, and results-driven—someone who brings structure, stability, and joy to the people you support.

Ready to Apply?

Register your interest by attaching your CV & complete a quick career history questionnaire with your availability and ideal retainer/rate
Send us a quick 2 - 3 min Loom video of who you are, why this role and why us, and what makes you a great fit.
Have an initial online chat
Complete a task and attend a final interview

We can’t wait to meet you.

. Role at Glance

Title: Virtual Assistant (Part-Time)
Hours: 30 min/day (8:30–9:00 AM UK time) guaranteed + up to 2 hrs/day as needed
Commitment: Minimum retainer of 2.5 hours/week
Location: Remote (UK time zone required)
Start Date: ASAP
Compensation: Based on experience, efficiency and effectiveness. It will be competitive and fair.

Required profile