Job description

Are you ready to embark on an extraordinary journey to shape the future of Ontario's Legislative Assembly, with innovation and excellence in parliamentary operations? At the Office of the Assembly, we're not just supporting Parliament; we’re a dynamic team dedicated to driving change and making an impact every day.

At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence.

Looking for a rewarding career where you can share your expertise in a Procedural Services Assistant capacity? Seize this opportunity to embody our organizational values within our Procedural Services Branch. As a valued member of our team, reporting directly to the Clerk of a standing or select Committee you will collaborate closely with a dynamic group of Clerks and other Procedural Services Assistants.

This role is 100% on-site

Click here for a detailed look at the position description.

What You’ll Do

You’ll act with integrity to:

Demonstrate a high degree of professionalism in a non-partisan support role
Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients

You’ll support our collaboration as you:

Create and maintain paper and electronic filing systems/databases, witness and contact lists
Communicate with external clients to schedule witnesses and provide information regarding the hearing process and related protocol for Committees
Prepare and distribute all relevant committee materials including agendas, schedules, exhibits, reports, research and briefing materials
Prepare minutes of meetings and reporting formulae for reports to the House as well as assemble all relevant materials for the introduction and First Reading of Private Bills
Coordinate transportation, meals and accommodation arrangements for Committee travel
Provide back-up relief to the Reception/Information Clerk and respond to inquiries from the general public

How You Qualify

You demonstrate excellence through your:

Completion of a post-secondary education
Keen interest in Ontario’s parliamentary system and governmental processes
Strong computer skills with proven experience in office practices and procedures
Experience as a strong administrator with well-developed organizational, time-management, and communication skills
Ability to respond and adapt to a rapidly changing work pace
Familiarity with budget processes and ability to maintain records for financial commitments and control of branch expenditures
Flexibility as a team player and ability to foster positive working relationships with internal and external clients

Here’s what awaits you:

A dynamic, unique work environment
A team of dedicated professionals
Support for your career through training and development
Access to an employee and family assistance program

If you’re ambitious, passionate, and ready to make your mark, seize the opportunity by selecting “Apply Now” at the bottom of the page.

Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here!

The Legislative Assembly of Ontario is proud to be an equal opportunity employer who champions diversity and inclusion. We foster an environment where unique perspectives are valued, ensuring that everyone has the opportunity to make a meaningful impact. If you need accommodations during the application process, please don’t hesitate to reach out to us at hr@ola.org .

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

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