Agenda Specialist (City Manager's Office [CMO Dept.], Non-Civil Service)

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Job Summary

Under general supervision, provides intermediate-level administrative support for one or more departments in preparation of the Dallas City Council’s meeting agenda management process.

Overview

Job Description

The Agenda Specialist gathers, compiles, and processes multiple agenda items and provides intermediate administrative support in the development of the Dallas City Council’s meeting agenda process.

Essential Functions

1 Coordinates and provides administrative support to the departmental meeting agenda process and the Council Agenda Preparation System process; maintains contact with council members, assistant city managers, and city executives.

2 Maintains Board agenda calendars by making appointments, scheduling conferences, confirming meetings, and preparing materials for meetings; monitors deadlines and coordinates revisions, additions, withdrawals, deferrals for City Council meetings.

3 Performs a variety of administrative duties; drafts, reviews, edits, and finalizes department agenda items for review by the Dallas City Council, attends council meetings, and develops meeting minutes.

4 Coordinates the processing of Open Records Request by assigning requests to the appropriate division, gathering data in response to requests, and performing following-up as needed.

5 Maintains department Board agenda calendars; makes appointments, schedules conferences, confirms meetings, and prepares material for meetings.

6 Serves as a liaison for assigned department and coordinates all efforts related to successful submission of agenda items as well as Open Records requests.

7 Prepares department wide statistics, collects, researches, and analyze data; trouble shoots and resolves issues and provides direction and assistance to subordinate staff; creates and edits resolutions and finalizes agenda items.

8 Handles special projects independently including use of judgment and decision making such as researching and selecting appropriate data to assist with preparing reports.

9 Performs any and all other work as needed or assigned.

Minimum Qualifications

Education

• Bachelor's degree in Business, Education or Social Science field
  
  

Experience

• One (1) year of experience in coordinating and/or providing administrative support in a board/council agenda system, which included agenda/meeting preparation, records management, report writing, and calendar management.
  
  

Equivalencies

• High school diploma or GED plus five (5) years of required experience will meet the education and experience requirements.
• Associate degree in any field plus three (3) years of required experience will meet the education and experience requirements.
• Bachelor's degree (or higher) in a non-specified field plus three (3) years of required experience will meet the education and experience requirements.
• Master's degree (or higher) in a specified field will meet the education and experience requirements.
  
  

Knowledge, Skills, And Abilities

1 Knowledge of public administration and governmental environment.

2 Knowledge of grammar, punctuation, and proof reading procedures.

3 Ability to plan, organize, and coordinate resources

4 Ability to communicate effectively both orally and in writing.

5 Ability to conduct research, analyze data, and compile reports.

6 Ability to train and evaluate submissions and documents.

7 Communicating effectively verbally and in writing.

8 Establishing and maintaining strong working relationships.

Salary Range

$26.65 - $31.28

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.