Job description

Assistant Project Manager Job Description

Role Overview

Noble 33 is a premier national restaurant group dedicated to delivering exceptional dining experiences through innovative design and operational excellence. The Assistant Project Manager plays a pivotal role in supporting the team through organized data management, financial oversight, and administrative assistance, ensuring that projects run smoothly and efficiently.

Key Responsibilities

Schedule and coordinate meetings for the development team, including preparing agendas, distributing meeting materials, and taking minutes during meetings.
Act as the primary point of contact for vendors and consultants for administrative matters, ensuring smooth communication and the timely resolution of any issues.
Implement and maintain a document control system to ensure that all project-related documents are properly filed, accessible, and up-to-date.
Assist in the adoption and implementation of new technologies and software solutions within the development team, helping to streamline processes and increase efficiency.
Support the creation of regular project status reports by gathering necessary data and formatting reports.
Create and maintain project analytics, including cost breakdowns and forecasting, to provide valuable insights for the development team.
Regularly update project budgets with proposals, contracts, invoices, additional services, and change orders as directed by team members.
Monitor invoice amounts, flag discrepancies, and escalate issues as needed to ensure accuracy in payments.
Collaborate with the finance department to set up consultants and vendors in the payment system, ensuring timely and accurate payments.
Prepare weekly draw requests for review and approval by the Executive Director, ensuring all necessary documentation is included.
Assist with additional administrative tasks as requested by department team members, contributing to the overall efficiency and success of the development projects.
Arrange travel, accommodations, and logistics for team members attending site visits or out-of-town meetings.
Assist the Executive Director of Development with additional tasks as required.

Minimum Requirements

2-4 years of related experience
Strong time management skills with the ability to prioritize tasks effectively.
Self-starter with strong follow up skills that can identify and resolve problems in a timely manner.
Proficient in computer applications, including Microsoft Office Suite.
Exceptional organizational skills with keen attention to detail.
Strong clerical skills with experience in managing files and records efficiently.
Excellent proof reading abilities to ensure high-quality documentation.
Ability to work independently as well as part of a team.

Physical Abilities

Ability to sit for extended periods of time.
Required to type, use a mouse and handle paperwork.
Have visual acuity such as reading screens, documents, and spreadsheets for long periods of time.
Must be able to lift 15 pounds at a time.

Benefits