Offer summary

Qualifications:

7-8 years of experience in a similar role, Proven experience with schedule management, Excellent communication and interpersonal skills, Strong time management and organizational skills..

Key responsibilities:

Manage the MD's calendar and coordinate complex executive meetings

Handle incoming and outgoing communications on behalf of the MD

Maintain confidentiality and securely handle sensitive information

Coordinate various meetings and follow up on tasks assigned by top management.

Job description

We are looking for an Excecutive Secretary to manage the MDs office for our client which is one of India’s top home fabric brand.

Job Profile:

Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings

Answer phones and direct and guide all incoming calls promptly and efficiently.

Communicate and handle incoming and outgoing electronic communications on behalf of the MD

Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Updating the Travel schedule and hotel reservations

Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information is divulged or made accessible to unauthorized person.

Coordinate various meetings from MD’s office and look after day to day activities in MD’s office.

Follow up and co-ordination with various departments of HO and plants for updates on the actions taken (Finance, yarn purchase & imports)

Record Management

Maintaining contact database of the MD

Coordinate and follow-up on all tasks assigned by the top management within the allotted deadlines

Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.

Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.

Research work for a work area given by the MD

Organizing & coordinating events & conferences.

Organize and maintain the office filing system.

Screen and pay the Invoices on time received for payment after the approval from the MD.

Requirement: