Job description

Sr Administrative Assistant - Central Campus

PRIMARY FUNCTION: Provide administrative support to Dean, other leaders, and staff.

Essential Job Functions

Serve as the primary point of contact and provide administrative support for the Dean and the department.
Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
Collect, submit, and maintain data and reports needed for the department.
Maintain the Dean’s calendar, schedule and coordinate meetings, special events, and room reservations for the department.
Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects within the department.
Prepares and processes requisitions and invoices in Banner.
Maintains budget spreadsheets and reports for the department.
Performs general office duties such as: type letters, memos, spreadsheets, and reports for the department.
Processes P-card statements and maintains P-card records and expenditures for the department.
Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions

Complete assigned required training.
Provide support to new employees within the department during the onboarding experience (i.e. create EPAFs, network access, key request, and employee inventory)
Performs other duties as assigned.

Knowledge, Skills And Abilities

Ability to demonstrate the College values
Must project a professional image, have excellent telephone etiquette and communication skills
Must be extremely accurate and have excellent proofreading, grammar and spelling skills
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
Ability to use platforms such as Zoom, Microsoft Teams, and learn new software if needed to support office functions
Intermediate skill level in Microsoft Office (Word, Excel & PowerPoint)

Required Education

High school diploma or equivalent

Preferred Education

Above requirement plus one year of specialized or technical training beyond high school

Required Experience

Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Preferred Experience

Above requirement including one or more years in a higher education environment

Note: This position has opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5736

Posting Close Date: 6/9/2025 at 6 pm CST

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