Senior Officer, Credit Documentation

Description

Job Purpose: 



Drafting facility documentation as per the approved credit application, perform fit to lend checks, prepare required documents for execution of mortgages & other required collateral registration processes in line with the agreed service standards (SLA’s). Responsible for safekeeping of signed off facility documentation and required collateral documentation Introduce and enhance proactive work culture to deliver excellent results through managing and mentoring. Responsible to follow up and clear all the exceptions/deferrals in facility documentation within the stipulated time period. Help team managements to proactively manage all issues related to systems, housekeeping, internal audit, fraud, AML, Compliance, Business Continuity Management (BCM) and internal controls 

Principal Accountabilities:

Ensure Quality Asset Management by:

• Ensure Credit Middle Office policies and procedures of the Bank are strictly followed in line with Bank’s Credit policies and as per relevant guidelines of UAE Central Bank/Government.
• Adhere to UAE laws and regulations regarding all collaterals and the legality of documents used in coordination with the legal department
• Drafting of facility offer letters/loans agreements in line with the Credit application approved by the required delegation authority and also as per the documentation SOPs for all Wholesale Banking credit facilities including conventional and Islamic Accounts – which will cover NTB /Renewal/Amendment requests. For existing borrowing relationships, validate the existing facility documentation to prepare the required documentation. 
• Liaise with Credit to get the required clarification and/or guidance as and when it is required.
• Liaise with Legal to include non-standard conditions in the client facility offer letters as stipulated in the Credit approval.
• Follow the documentation procedures and finalise facility offer letters/ loans documentation, collateral documentation & other required documents by covering all the legal aspects abide by the signed off SLA’s.
• Upon receiving the executed Facility offer letter and other facility documentation, inform Business regarding discrepancies, if any & follow up with Business to get those discrepancies rectified before sending the limits release instructions.
• Ensure the fit to lend checks are carried out as per the documentation procedure & all collateral documentation including mortgages are executed, CP’s are met etc. as per Credit approval before confirming to the manager for his/her necessary checks. For existing borrowing relationships, review the existing facility documentation & collaterals to make sure all are valid & enforceable as per the laws, regulations, internal policies, and procedures.
• Ensure all deferrals approved by Credit are communicated to CMO limits & collateral management unit (LCMU) for tracking along with the limit release instructions upon getting the manager sign off. Also send the required documentation to LUMU to register collaterals and assets under Emirates Movable Collaterals Registry (EMCR) as per the statutory requirement.
• Also, periodic follow up to make sure those deferrals & deficient documents are cleared on timely basis to keep the facility documentation perfected to mitigate credit & legal risk. As and when it’s required inform management with the current status along with the action taken. 
• Ensure lodgement & safekeeping of executed facility documentation are happening on timely basis.
• Responsible to handle the releasing of original facility documentation and/or processing of mortgage release requests after obtaining approvals from the appropriate sanctioning authority.
• As and when it’s required by the team management to act as a checker to carry out Credit Documentation activities. 

In General:

Achieve Operational & control efficiency by:

• Always improve standard processing time and bring about productivity improvement through bench marking.
• Ensure all Documentation activities are performed as per operations procedure to achieve satisfactory audit rating for the Unit.
• To carry out activities with “zero” operational losses
• Support management centralise the control activities & implement automation to gain more control efficient environment. 
• Ensuring reduction in re-work rate
• Adherence to SLAs and TATs agreed with stakeholders
• Support team management to update SOP periodically
• Train staff within the department and maintain effective backups for critical positions

Requirements

Education and Experience

• Bachelor’s degree, preferable Finance
• Minimum 6 years of work experience in the banking sector with 3 years of experience in Credit documentation
• Sound Corporate Credit knowledge