Job description

Working With Us

Our Indigenous Education and Affairs Department is where our commitment to inclusion and care goes hand in hand with our commitment to Truth + Reconciliation, Indigenization, and Decolonization. Through our dedication to both personal and professional connections, we’re aligned with our communities and eagerly engage with the issues that are important to them.

We are dedicated to improving lives and building healthy communities through education and connection. In a place where creativity, imagination, and experimentation are prized, our efforts are all aimed to provide our students with the knowledge and skills to transform their own lives as well as create meaningful impacts on the lives of others.

The Indigenous Education and Affairs Department is a community of passionate leaders shaping the future through connection, care, and transformative learning.

Are you ready to become a valued member of a community committed to making a difference? Join us and become a welcomed into a dynamic educational environment.

About the Role

As a senior role providing administrative support to the Director and the department, the Administrative Lead is responsible for planning, implementing, and monitoring processes and services to ensure smooth operations. The incumbent provides exceptional and broad administrative support, with specialized knowledge in working with Indigenous communities and organizations. Under limited supervision, this role’s primary responsibilities cover operational oversight, including coordinating projects, scheduling, calendars, timelines, and processes, acting as a communications center point for the IEA, and creating reports for leadership use. The incumbent will work with various representatives, both internal and external, to ensure the department has the information needed to move projects forward and achieve institutional goals. A focus will be on efficiency and continuous improvement in this position. Reporting directly to the Director, the role requires high levels of tact, diplomacy, and confidentiality.

SOME ILLUSTRATIVE EXAMPLES OF DUTIES

Operations/Administrative Support:

Supports, coordinates and oversees activities under the jurisdiction of the Director, including daily operational processes such as office scheduling and calendar management.

Financial:

Tracks, monitors, and reconciles budgets, including reviewing management reports and contacting Financial Services as required. Resolves discrepancies or, using judgment and discretion, brings them to the attention of the Director.

Data Analysis:

Supports data analysis activities, including collecting, compiling, and verifying data requests by other staff, departments, and faculties.

Grant Writing:

Works with Creative Activity, Research, and Scholarship to develop applications for external and internal research, scholarly, and creative activity funding

Communications Hub:

Acts as a central point of contact between the Director’s office and other University departments.

Other:

Takes initiative, solves problems, and determines the course of action for issues within this role’s scope, consulting with leadership on new or complex problems.

Experience, Competencies & Qualifications

Completion of a bachelor’s degree.
Five years of directly related and progressively senior administrative support experience, including experience in an educational and/or Indigenous organizational setting.
Lived Indigenous experience preferred.

For more information, please see the complete job description.

At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.

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