Offer summary

Qualifications:

2+ years of experience in project coordination or construction administration, preferably in the signage/fabrication industry., Familiarity with design drawings, shop drawings, and construction documentation is essential., Strong organisational and time-management skills with proficiency in Microsoft Office and project management tools., Excellent written and verbal communication skills, with a detail-oriented and problem-solving mindset..

Key responsibilities:

Assist in organising and maintaining project files, including drawings, permits, and submittal logs.

Track and update project schedules, ensuring deadlines are met while communicating with clients and vendors.

Review and distribute design drawings, maintaining submittal logs and coordinating with teams to resolve discrepancies.

Schedule project meetings, prepare agendas and minutes, and assist in preparing project reports for stakeholders.

Job description

We seek a detail-oriented and highly organised Project Coordinator to support our project management team in the signage and fabrication industry. The ideal candidate will assist with project documentation, scheduling, and coordination between internal teams, clients, and vendors. This role requires strong organisational skills, familiarity with design drawings, and the ability to efficiently manage submittal logs and project schedules.

Must Haves

2+ years of experience in project coordination, construction administration, or a related field (signage/fabrication industry experience is a plus).
Familiarity with design drawings, shop drawings, and construction documentation.
Strong organisational and time-management skills with the ability to multitask.
Proficiency in Microsoft Office (Excel, Word, Outlook) and project management tools (e.g., MS Project, Smartsheet, or Procore).
Excellent communication skills (written and verbal) for coordinating with teams and clients.
Detail-oriented with a problem-solving mindset.
Ability to work independently in a remote (EST-friendly) environment.

Responsibilities

Project Documentation & Coordination

Assist the project team in organising and maintaining project files, including drawings, permits, and submittal logs.
Track and update project schedules, ensuring deadlines are met.
Communicate with clients, vendors, and internal teams to ensure smooth project execution.

Drawing & Submittal Management:

Review and distribute design drawings, ensuring accuracy and compliance with client specifications.
Maintain submittal logs, tracking approvals, revisions, and deadlines.
Coordinate with designers, engineers, and fabrication teams to resolve discrepancies.

Administrative Support:
Schedule and document project meetings, including preparing agendas and minutes.
Assist in preparing project reports and status updates for stakeholders.
Help manage project-related purchase orders and invoices.

Quality Control & Compliance: