Remote Project Coordinator - (HR31518DA)

Job Title: Remote Project Coordinator
Location: Remote (PST Time Zone)
Salary Range: up to 2500 USD

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (PST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-growing outdoor living contractor based in Southern California, known for building custom decks, patios, pergolas, and waterproof outdoor systems. The team values structure, respectful communication, and high-quality delivery, with field crews and back-office teams working closely to ensure on-time, on-budget execution.

Position Overview:

Were seeking a highly organized and bilingual (English/Spanish) Remote Project Coordinator to support multiple construction projects across California. You'll act as a vital link between the on-site Field Supervisor and back-office team, ensuring timelines, tasks, and communications stay aligned. While a construction background isn't required, this role demands strong project coordination skills and an ability to manage logistics, documentation, and schedules with minimal oversight.

Key Responsibilities:

• Maintain and update project schedules (Gantt charts, task boards, timelines).
• Coordinate procurement and delivery logistics for materials.
• Support scheduling and communication with subcontractors.
• Hold weekly check-ins with the on-site Field Supervisor to monitor progress.
• Track project costs and flag any budget variances.
• Prepare and maintain key documents: scopes of work, RFIs, punch lists, and change orders.
• Ensure timely and clear client communication during the build phases.
• Manage quality assurance through documentation and daily reports.
• Keep all team members aligned on deliverables, dependencies, and milestones.

Qualifications:

• Strong organizational and coordination skills.
• Experience using project management tools (ClickUp, Asana, Notion, etc.).
• Excellent written and verbal communication in both English and Spanish.
• Proficiency with spreadsheets, digital forms, and cloud-based tools (Google Workspace).
• Ability to work independently and proactively.

Nice-to-Haves:

• Familiarity with construction workflows or subcontractor coordination.
• Experience supporting field-based teams or managing remote project operations.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.