Offer summary

Qualifications:

Strong organizational and time management skills are essential., Experience with Canva, CRMs, and email platforms is preferred., A passion for mental health, wellness, and education is important., Creative thinking and the ability to generate fresh marketing ideas are required..

Key responsibilities:

Plan and lead monthly email marketing campaigns and manage social media content.

Engage with followers and represent the practice in online communities.

Provide executive assistant support and maintain organized files in Google Drive.

Assist with client communications, data entry, and scheduling tasks.

Job description

This is a remote position.

Role: Marketing & Administrative Assistant – Mental Health Practice

Schedule: Flexible between 8 AM – 4 PM Ramsey, NJ time

Hours: 35 hours/week

About Us

We are a New Jersey-based private mental health practice supporting children, teens, adults, couples, and families through life’s challenges. Our team helps clients manage stress, anxiety, depression, and major transitions by fostering resilience, emotional growth, and positive change. Grounded in compassion and collaboration, we work with schools and medical professionals when needed to provide holistic care. Our mission is to empower clients to heal, grow, and live more fulfilling lives.

Key Responsibilities
Media & Marketing

Plan and lead monthly email marketing campaigns via TherapyFlow
Design and schedule social media content calendars in advance
Engage with followers and respond to messages/comments across platforms
Represent Wellness Counseling in relevant Facebook groups and online communities
Design flyers, downloadable resources, and promotional graphics in Canva
Manage content creation for our Substack newsletter
Support the creation of digital courses and product materials inside TherapyFlow
Bonus: Help manage our Amazon Storefront and Etsy shop

Administrative & Operational Support

Provide executive assistant support to Kara and Dr. Jen
Maintain organized files and systems in Google Drive
Assist with client communications and internal email follow-up
Complete data entry and maintain digital records
Set up workflows, pipelines, and automations inside TherapyFlow (our CRM)
Help manage scheduling, meeting prep, and light research tasks

Tools You’ll Use

TherapyFlow (CRM for email, courses, automations)
Google Workspace (Docs, Slides, Drive)
Canva (graphics, flyers, social content)
Substack (newsletter platform)
Etsy & Amazon Storefront (optional, but a bonus)

Requirements

Ideal Candidate Qualities

Self-starter who enjoys both creative and operational work
Strong organizational and time management skills
Tech-savvy and quick to learn new tools
Creative thinker with fresh marketing ideas
Passionate about mental health, wellness, and education
Clear communicator, both written and verbal
Experience with Canva, CRMs, and email platforms (bonus for TherapyFlow or Substack)