Department of Humanistic Clinical Psychology: Administrative Coordinator

Job Description:

Saybrook University—a private, nonprofit graduate institution—has long been a leader in humanistic psychology, dedicated to exploring the full spectrum of human experience. With a mission centered on personal transformation, social justice, and community well-being, Saybrook fosters a deeply meaningful academic environment.

The Department of Humanistic Clinical Psychology (HCP) is currently seeking a detail-oriented, creative, and proactive part-time administrative coordinator. This remote position plays a key role in supporting the administrative functions of the department, contributing to its smooth operation and mission-driven goals. Reporting directly to the department chair and working closely with faculty and staff, the administrative coordinator will provide essential support in scheduling, communication, document preparation, data collection/analysis, and other day-to-day tasks.  
 

Position Details:
Start Date:        June 1, 2025, or until filled
Part-time:         20 hours 
Location:           Remote
 

Position Responsibilities

This position includes year-round administrative support duties and rotational event planning responsibilities that occur twice a year, aligned with our in-person learning events at the start of each term and midterm. While the core administrative functions are ongoing, event-related tasks increase in the months leading up to and during each event cycle.

I.Year-Round Administrative Support

• Schedule meetings

• Manage calendars

• Assist with internal and external communications

• Electronically organize files, record-keeping, and running reports

• Proofreading documents

• Support faculty-led initiatives, events, and academic projects.

• Perform additional administrative tasks as assigned
   

 II.    Rotational Episodic Event Planning and Coordination

Pre-Event Planning

• Assist in creating event schedules for semi-annual residential and community learning events (RLE, CLE) by importing and updating data in event platforms

• Update Microsoft Forms for surveys and evaluations as requested

• Coordinate with speakers, sponsors, and vendors; collect and upload bios, images, sponsor banners, etc.

• Input Clinical Psychology session codes and upload related session materials

• Create Clinical Psychology presenter packets using mail merges, code sheets, and session schedules

• Maintain attendee registration databases; update changes and handle cancellations

• Assist in testing event platforms, including apps, websites, and event emails for accuracy and functionality

• Upload images, documents, or text files to the event site; assist with updates past deadlines

• Track special dietary needs and run menu reports; assist in menu planning
   

Event Coordination

• Coordinate and collaborate with the Saybrook University Academic Project and Conference Manager

• Provide remote support during events (registration, information desk, troubleshooting)

• There may be opportunities to be on-site (negotiable)

• Coordinate with venue staff for room setup, changes, or presenter needs

• Maintain clear and timely communication with attendees and stakeholders

• Inventory and track presenter materials and event supplies
   

Post-Event Tasks

• Assist with gathering and analyzing attendee feedback

• Assist with running post-event reports, including Clinical Psychology summaries and CESA reports

• Create and distribute Excel workbooks and zipped archives of event materials as needed
   

Required Qualifications

• Minimum of 2 years of administrative experience

• Bachelor’s degree preferred

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Ability to learn new platforms and systems quickly

• Excellent verbal and written communication skills

• Strong customer service mindset

• Highly organized and detail-oriented

• Capable of managing multiple tasks and priorities effectively

• Able to work independently and collaboratively

• Willingness to work evenings and weekends in the lead-up to and during events
   

Application Materials

Interested applicants should submit the following:

• Cover Letter

• Curriculum Vitae

• Two Letters of Recommendation
   

Saybrook University is an Equal Opportunity Employer.
 

About Saybrook University

Saybrook University was founded over 50 years ago by some of the greatest minds of the 20th century and continues to inspire a new generation of innovators. A non-profit regionally accredited university known for its commitment to humanistic studies and rigorous research, Saybrook University’s academic model puts the student at the center of everything we do to provide a unique, transformational, learning experience.

For more information, visit www.saybrook.edu.
 

Compensation & Benefits

https://www.saybrook.edu/about/careers/

Saybrook University is an Equal Opportunity Employer.