Offer summary

Qualifications:

5+ years of experience in executive support, operations, or Chief of Staff roles., Proven experience working with founders or C-suite in high-growth environments., Excellent organizational, communication, and time-management skills., Proficiency in tools like Google Workspace, Trello, Slack, and CRMs..

Key responsibilities:

Manage executive calendars, meetings, and communications with precision and discretion.

Lead internal strategic projects and support decision-making with research and data.

Liaise between executives, teams, and external partners to facilitate meetings and goal alignment.

Support budgeting, forecasting, and financial tracking while managing contract administration.

Job description

Job Position: Executive Assistant / Chief of Staff
Work Arrangement: Fully remote, overlapping EST hours
Job Type: Full-time
Salary Range: Competitive, based on experience
Work Schedule: 40 hours per week, Monday to Friday, 9:00 AM – 6:00 PM EST
Location: Remote
Holidays Observed: U.S. Holidays
PTO: Per company policy

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company

Our client is a strategic consulting firm that partners with organizations in specialized industries to drive operational excellence and scalable growth. Grounded in the philosophy of continuous improvement, they believe small, intentional changes can lead to long-term transformation.

This remote-first company blends technology, systems thinking, and hands-on execution to help clients maximize efficiency, streamline operations, and build sustainable success. The work environment is fast-paced, impact-driven, and highly collaborative, with a strong emphasis on structure, accountability, and innovation.

Position Overview

The Executive Assistant / Chief of Staff will serve as a trusted partner to the executive team, managing priorities, streamlining operations, and overseeing strategic initiatives. This role requires someone who’s highly organized, proactive, and analytical—able to bring structure to chaos and ensure nothing slips through the cracks.

Key Responsibilities

Executive Support & Prioritization

Manage executive calendars, meetings, and communications with precision and discretion
Act as a gatekeeper, organizing and triaging requests
Draft presentations, prepare briefing materials, and handle high-level correspondence
Ensure alignment between executive priorities and day-to-day execution

Strategic Operations & Project Management

Lead internal strategic projects and support decision-making with research and data
Develop and maintain SOPs to improve efficiency
Monitor and report on KPIs, project progress, and business metrics
Identify areas for operational improvement and drive implementation

Team & Stakeholder Coordination

Liaise between executives, teams, and external partners
Facilitate meetings, goal alignment sessions, and strategic planning
Coordinate deliverables and deadlines across departments

Financial & Administrative Oversight

Support budgeting, forecasting, and financial tracking
Manage contract administration and vendor coordination
Maintain executive documentation and reporting systems

Requirements

Must-Haves

5+ years of experience in executive support, operations, or Chief of Staff roles
Proven experience working with founders or C-suite in high-growth environments
Excellent organizational, communication, and time-management skills
Proficiency in tools like Google Workspace, Trello, Slack, and CRMs
Ability to work independently, manage multiple priorities, and think strategically

Nice-to-Haves

Experience in consulting, operations, or business optimization
Familiarity with continuous improvement methodologies (e.g., Kaizen, Lean, Six Sigma)
Background in financial planning, systems building, or team leadership

Benefits

Why Join Us?

Make an Impact – Help shape executive operations and company strategy
Flexible Remote Work – Autonomy and structure in a remote-first environment
Growth-Focused Culture – High expectations with high support and opportunity
Competitive Pay – Aligned with experience, performance, and contribution
Long-Term Potential – Be part of a team where your growth is a priority

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