Senior Associate, AEMEA (Asia, Eurasia, Middle East, and Africa)

Position Title: Senior Associate, AEMEA (Asia, Eurasia, Middle East, and Africa)

Department: Global Programs

Location: Remote in CT, DC, FL, GA, IL, MD, MA, NC, NJ, NY, OR, PA, Puerto Rico, TN, TX, VA, and WA

Key Relationships:

Reports to: VP, Regional Programs - AEMEA

Direct Reports: none

Assignment Type: Full time

Compensation: $54,900 to $62,400

Benefits: Click here to learn more about our benefits!

Application Requirements: Resume, completed application questions

About Americares:

Americares is a health-focused relief and development organization that helps people and communities around the world access health in times of disaster and every day. Each year, Americares reaches 85 countries on average, including the United States, with life-changing health programs, medicine, medical supplies, and emergency aid. Americares is one of the world’s leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.

Americares Values:

We create global community, treating people as they want to be treated.

We respond effectively and responsibly, putting plans into practice.

We embed ethics and equity in our work and workplace.

We are better together; partnership is at our core.

We ask and listen, to create sustainable solutions for a healthier tomorrow.

We commit to quality, growing and improving to ensure individuals and communities thrive.

About the position:

The Senior Associate, AEMEA will provide critical support across the new AEMEA division and the Americares India Foundation. This support includes supporting effective communication, administration, and communication needs of AEMEA HQ and AIF programs to ensure strong internal operations that advance our mission of helping people and communities around the world access health in times of disaster and every day.

Key Outcomes:

In the first 90 days, the Senior Associate will:

Learn and live the Americares values.

Complete all required new hire onboarding trainings.

Understand Americares’ AEMEA regional strategy, project cycle, team structure, and key stakeholders across HQ and country office.; develop understanding of AIF program portfolio.

Review and become familiar with project trackers, budget tools, SharePoint, and reporting templates.

Complete onboarding with FP&A, Technical Unit, and Humanitarian Programs teams to understand systems and workflows.

Set up regular check-ins with AEMEA HQ and AIF colleagues to align on priorities and expectations.

Begin supporting administrative tasks such as meeting scheduling, note-taking, document drafting, and task tracking.

Take ownership of updating existing project trackers, developing new trackers (as needed), and managing key deadlines for AEMEA HQ and AIF teams.

Start to monitor documentation and expenses in ERPx financial systems and share information with VP, AEMEA

In collaboration with key stakeholders, streamline SharePoint organization and propose improvements for knowledge management for AEMEA.

Support donor reporting, internal updates, and meeting materials preparation with content drafting and editing; ensure all donor reports meet requirements for submission and upload to relevant systems or portals.

Contribute to annual budgeting coordination, template development, and cross-team collaboration to improve efficiency

In the first 6 months, the Senior Associate will:

Ensure smooth coordination and execution of administrative and project support tasks across AEMEA HQ and AIF teams, contributing to on-time deliverables and quality outputs

Maintain up-to-date and accurate project trackers, financial documentation, and knowledge management systems (e.g., SharePoint), with improved accessibility for all stakeholders.

Effectively manage HQ financial system processes, including documentation, expense tracking, and coordination with FP&A for financial reporting and monitoring.

Consistently contribute to donor reporting and internal communications, demonstrating increased confidence in drafting, editing, and formatting program updates.

Strengthen relationships across HQ and country teams, becoming a reliable point of contact for cross-team coordination, communication, and information sharing.

Support business development and program design efforts by contributing to background research, formatting tools, and proposal coordination support as needed.

In the first year, the Senior Associate will:

Ensure smooth coordination and execution of administrative and project support tasks across AEMEA HQ and AIF teams, contributing to on-time deliverables and quality outputs.

Maintain up-to-date and accurate project trackers, financial documentation, and knowledge management systems (e.g., SharePoint), with improved accessibility for all stakeholders.

Effectively manage HQ financial system processes, including documentation, expense tracking, and coordination with FP&A for financial reporting and monitoring.

Consistently contribute to donor reporting and internal communications, demonstrating increased confidence in drafting, editing, and formatting program updates

Strengthen relationships across HQ and country teams, becoming a reliable point of contact for cross-team coordination, communication, and information sharing

Support business development and program design efforts by contributing to background research, formatting tools, and proposal coordination support as needed.

Duties and Responsibilities:

• Actively model and contribute to Americares values, work culture and mission.
• Engage in and contribute to team spaces with openness, global competencies, and a growth mindset
• Lead project support for HQ AEMEA teams, executing administrative tasks throughout the full project cycle management process.
• Provide project administrative coordination for the Americares India Foundation HQ work, in partnership with country office team members; support AIF program coordination with AEMEA HQ team, Humanitarian Programs, Development, Technical Unit and operational teams to strengthen in country planning, programming, fundraising, and operations.
• Track project deadlines, create and maintain trackers, and support the AEMEA teams in meeting deliverable requirements.
• Support AEMEA HQ and country teams in preparing program updates and reviews, as well as general program materials.
• Lead budget administrative support for HQ AEMEA teams; submit and track AEMEA documentation, invoices, and expenses in HQ financial systems; run reports and assist with reclasses; partner with Financial Planning & Analysis (FP&A), AEMEA HQ and country teams to provide more accurate and efficient annual budget process communication and documentation.
• Organize, update, and track AEMEA documentation on SharePoint, maintaining and enhancing effective knowledge management systems.
• Facilitate reporting for donors, providing critical review and editing of reports and supporting documents, ensuring effective communication of data, progress, needs, successes, challenges, and more.
• Provide AEMEA HQ team administrative support including drafting routine documents, organizing meetings, taking minutes, providing follow-up to actionable items in meetings, and additional tasks as needed.
• Prepare information for staff to use with internal and external audiences, including fact sheets, training, and presentation materials.
• Ensure that AIF teams receive support from headquarters for annual reports, marketing materials, etc.
• Provide research support to team members for business development, program quality, and other contexts.
• Other duties and responsibilities as assigned
  
  

Degrees and/or experience required for the role:

Bachelor’s degree and 3 years of experience in the global development and/or global public health sector

OR master’s degree and 1 year of experience in the global development and/or global public health sector

These competencies are required for the role:

Demonstrated attention to detail and organizational skills

Proven skills in coordinating teams and projects effectively

Demonstrated cultural experience and competency within countries and/or regions where Americares works in AEMEA

Advanced proficiency in MS Office Suite (particularly excel and word)

Strong written communication and reporting skills

Familiarity with donor requirements and business development

Ability to work in Eastern time as well as hours that align with India and Philippine Standard Time.

Ability to travel internationally up to 15%

US work authorization is required for this role.

These competencies would be great to have, but are not required:

• Fluency in languages that are spoken in at least one of our AEMEA core locations (India, Philippines,Tanzania, etc. ) in addition to English).
• Experience in design, such as creating infographics and compelling visual materials
  
  

We know not all applicants will demonstrate all the competencies we’re looking for. We encourage you to apply even if you do not check all the boxes above, and we look forward to reviewing your application holistically.

Additionally, our core competencies as an organization are:

• Ownership and results
• Communication
• Problem solving
• Equity and inclusion
• Teamwork and conflict resolution
• Leadership
• Prioritization
  
  

What you can expect, if you move forward in the recruitment process:

• Interview with People and Talent (45 minutes)
• Competency exercise (1 hour)
• Video interviews with team (approximately 2 hours total)
• Reference check
• Offer!
• Background check and onboarding
  
  

Americares is currently authorized to support remote work employees in the following locations: CT, DC, FL, GA, IL, MD, MA, NC, NJ, NY, OR, PA, Puerto Rico, TN, TX, VA, and WA. Please note that we do not provide relocation assistance at this time.

Americares is committed to ensuring safe and accountable workplaces and programs. Our code of conduct, organizational values, and policies and procedures help to safeguard the welfare of everyone working for and participating in Americares programs. Americares is committed to the prevention of all types of abuse, discrimination, harassment, and exploitation. Employment with Americares will be subject to appropriate screening, reference, credentials, and background checks. By applying to our organization, job applicants confirm their understanding of and consent to our procedures during recruitment, and to adhering to our values and commitment to safe and accountable workplaces and programs as an employee.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Americares. At any point in the recruitment process, we may request additional information to confirm qualifications. Any misrepresentation of qualifications in any stage of the process will prevent the applicant from moving forward in the process.

If you have a specific request or need assistance to fully participate in the application or recruitment process, please email us at talentcenter@americares.org.