Offer summary

Qualifications:

Excellent organizational skills with strong attention to detail., Professional written and verbal communication abilities., Experience with basic business software and administrative tools., Familiarity with Squarespace or similar website platforms..

Key responsibilities:

Manage and optimize organizational systems for multiple ongoing projects.

Coordinate scheduling and booking of client appointments.

Maintain and update company website content using Squarespace.

Create engaging social media content to enhance brand presence.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule: 20 hours per week, Flexible schedule
Client Timezone: Central Time (US)

Client Overview
Join a dynamic, rapidly-expanding residential construction services company that’s revolutionizing their industry through innovative sales approaches and exceptional customer service. As a successful startup experiencing dramatic growth, we’ve built a powerful team of sales professionals and project managers who are driving remarkable results. Our leadership team comes from a strong real estate development background, bringing deep industry expertise and proven business acumen to our operations.

Job Description
We’re seeking a detail-oriented Administrative Assistant to be the organizational backbone of our thriving operation. In this role, you’ll work directly with company leadership and our high-performing sales team to implement and maintain crucial administrative systems that will help scale our business to the next level. This is an exciting opportunity to join a company in its growth phase, where your impact will be immediately visible and valued. You’ll have the chance to shape processes, contribute to our digital presence, and play a key role in our continued expansion.

Responsibilities

Manage and optimize organizational systems for multiple ongoing projects
Coordinate scheduling and booking of client appointments
Maintain and update company website content using Squarespace
Create engaging social media content to enhance brand presence
Process basic bookkeeping entries and assist with payroll data entry
Support employee onboarding processes and maintain personnel records
Manage procurement of business supplies and company merchandise
Coordinate with vendors for supply orders and deliveries
Assist with recruitment administration, including interview scheduling
Maintain accurate documentation for various business processes
Support calendar management for leadership team
Handle basic data entry and file organization
Assist with insurance documentation processing

Requirements

Excellent organizational skills with strong attention to detail
Professional written and verbal communication abilities
Experience with basic business software and administrative tools
Familiarity with Squarespace or similar website platforms
Basic understanding of social media management
Ability to maintain confidentiality and handle sensitive information
Self-motivated with strong independent work ethic
Experience with QuickBooks preferred but not required
Proven ability to manage multiple priorities effectively
Remote work experience preferred
Strong internet connection and dedicated home office setup
Availability for minimum 20 hours per week

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22925_JOB

Required profile