*Invoice Coordinator - (HR31446G)

Job Title: Invoice Coordinator
Location: Remote (CST Time Zone)
Salary Range: up to 1200 USD

Work Schedule: Monday - Friday, 8:30 AM to 4:30 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a growing US-based maritime services company that specializes in delivering precise, high-integrity survey management and operations support. Their team values professionalism, discretion, and service excellence.

Position Overview:

We are seeking a detail-oriented and highly organized Invoice Coordinator to support invoicing operations for our clients accounting and operations team. This role is focused on ensuring invoices are prepared and sent accurately and on time. Over time, there may be opportunities to take on light collection tasks, but invoicing will remain the core responsibility.

Key Responsibilities:

• Prepare, issue, and track invoices with accuracy and timeliness.
• Route and manage a high volume of incoming emails to the correct account managers.
• Process billing based on client quotes and maintain clear financial documentation.
• Communicate professionally with clients and team members across global time zones.
• Maintain up-to-date invoicing records and assist with account reconciliations.
• Provide light administrative support to ensure smooth operational flow.
• Support monthly reporting with summaries and statements of accounts.
• Participate in ongoing learning and development to improve processes.

Qualifications:

• Minimum 3 years' experience in invoicing, bookkeeping, or financial administration.
• Proficiency with accounting tools such as QuickBooks, Sage/Peachtree, or similar.
• Excellent written and verbal communication skills in English.
• Strong attention to detail, time management, and organizational skills.
• Familiarity with Gmail and/or Front for email management.
• Ability to work independently and thrive in a remote, fast-paced environment.
• High level of discretion and commitment to data confidentiality.

Nice-to-Haves:

• Experience managing high volumes of communication.
• Background in client service or finance-related roles.
• Positive, proactive mindset and eagerness to support evolving team needs.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.