Offer summary

Qualifications:

Minimum of three years of experience as an executive assistant., Proficiency in MS Office Suite, particularly Excel and Outlook., Exceptional attention to detail and strong organizational skills., Outstanding written and verbal communication abilities..

Key responsibilities:

Manage daily calendar, task scheduling, and email correspondence.

Coordinate travel logistics and conduct online research for executive meetings.

Take accurate minutes during meetings and track action points.

Assist with social media content creation and manage influencer-related activities.

Job description

This is a remote position.

Part-time (20 hours a week)

Monday -Thursday 10:30 AM - 3:30 PM Miami time

Responsibilities

Assist with daily calendar management, task scheduling, and email correspondence.
Coordinate travel logistics and arrangements.
Conduct online research and compile email summaries based on findings.
Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.
Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.
Assist with expense reconciliation, financial tracking, and bank account oversight.
Handle office administrative tasks as directed and as necessary.
Manage and organize internal documents, promotional materials, and digital folder structures.
Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
Support influencer-related activities, such as managing content calendars, coordinating brand partnerships, and engaging with online audiences.
Assist in editing, scheduling, and posting content across social media platforms, with a strong understanding of trends and engagement strategies.
Utilize AI tools to support content creation, research, and task automation.

Requirements

Exceptional attention to detail and organizational capabilities.
Outstanding written and verbal communication proficiency.
A minimum of three years of experience in an executive assistant role.
Proficiency in MS Office Suite, especially Excel and Outlook.
Ability to adapt and thrive in a fast-paced environment.
Experience supporting influencer or personal branding efforts, including familiarity with social media workflows.
Proactive mindset with the ability to anticipate needs and act with minimal supervision.

Highly Regarded Skills and Experience

Prior experience in assisting an influencer's social media accounts
Familiarity with advanced scheduling and project management tools.
Proven ability to handle sensitive and confidential information with discretion.
Experience using AI tools (e.g., for content creation, data analysis, or automation) in a professional setting.
Social media content creation and editing skills using tools like Canva, CapCut, or similar.