Offer summary

Qualifications:

5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment., Proficiency with tools like Google Workspace, Microsoft Office, Slack, and Zoom., Superior written and verbal English communication skills with attention to clarity and tone., Strong sense of discretion, confidentiality, and professionalism..

Key responsibilities:

Manage and optimize the CEO’s calendar, coordinating meetings and events with stakeholders.

Handle email communications, drafting correspondence with a professional tone.

Plan and manage complex domestic and international travel arrangements.

Oversee personal calendar management and coordinate personal tasks and finances.

Job description

Position Overview

We are seeking a highly experienced, detail-oriented, and proactive Virtual/Personal Assistant to support the CEO of a growing technology company. This role is ideal for someone who has previously worked with US-based executives, is adept at managing multiple priorities, and thrives in a remote, fast-paced environment. The successful candidate will be expected to work independently with minimal supervision, while handling a wide range of professional and personal tasks with discretion and efficiency.

Key Responsibilities:

Executive Support:

Manage and optimize the CEO’s calendar, prioritizing and coordinating meetings, conference calls, and events with US and international stakeholders.
Handle email and communications—screen, respond, and draft correspondence with a clear, professional tone.
Coordinate and prepare for virtual and in-person meetings—agendas, minutes, presentations, and follow-ups.
Assist with strategic projects, research, and report preparation.
Serve as a gatekeeper and bridge for smooth communication between the CEO and teams/partners.

Travel & Logistics Management:

Plan and manage complex domestic and international travel including flights, hotels, transportation, and itineraries.
Ensure timely arrangement and coordination of visa applications and compliance with travel policies.
Handle logistics for business and personal events, including meetings, conferences, and social engagements.

Personal Assistance:

Oversee personal calendar management including appointments, family events, and special occasions.
Coordinate personal tasks such as household services, purchases, gift arrangements, and other ad hoc needs.
Manage personal finances, including expense reports and budget tracking.

Administrative & Project Coordination:

Work on special projects assigned by the CEO, delivering high-quality outputs with minimal direction.
Maintain and organize digital files and documents in cloud-based systems (Google Drive, Dropbox, etc.).
Provide ongoing status updates and proactively identify areas where support may be needed.

Requirements:

5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment.
Proven ability to operate independently, anticipate needs, and take initiative without micromanagement.
Excellent understanding of US business practices, culture, and communication styles.
Proficiency with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, Notion, etc.).
Superior written and verbal English communication skills with attention to clarity and tone.
Strong sense of discretion, confidentiality, and professionalism.

Preferred Qualifications: