Offer summary

Qualifications:

High school diploma or equivalent required; higher education preferred., Minimum 3 years’ experience in a legal, banking, or corporate environment., Advanced skills in MS Office software and strong typing skills are essential., Excellent verbal and written communication skills with a focus on customer service..

Key responsibilities:

Perform document production work according to established policies and procedures.

Assess job requests and ensure appropriate completion throughout the task lifecycle.

Communicate with clients and peers regarding job or deadline issues.

Train junior staff and assist with proofreading and document preparation as needed.

Job description

Job Description Summary

The Senior Document Production Associate position is responsible for providing word processing and/or document production services for our clients.

Shift Options:

Sat-Tues; 7pm -6am

Mon-Fri; 5pm -2am

Wed-Sun; 8am - 5pm

Tues - Fri; 1am - 12pm

Sat - Tues; 1am - 12pm

Pay: $17.75 plus 10 % - 15% shift differential

Job duties

(* denotes an “essential function”)
*Perform document production work according to established policies and procedures
*Thoroughly assess job request, identify correct process needed to produce documents and ensure appropriate completion throughout task lifecycle
*Exercise independent judgment & use established procedures, standards and formats to edit, proofread, convert, create, transcribe or otherwise complete document production requests to client satisfaction
*Demonstrate intermediate to advanced use of equipment/technology/software and hardware necessary to perform job functions
*Assist with coordination of document production services, preparation, intake, and workflow within team
*Troubleshoot more complex software or hardware problems
*Utilize appropriate logs and/or tracking software for all assigned work
*Meet contracted deadlines for accepting, completing, and delivering all work
*Communicate with peers, supervisor or client on job or deadline issues
Help foster a proactive environment of continuous service enhancement and relationship building with the client
Handle sensitive and/or confidential documents and information
Perform Quality Assurance on work of others
Train more junior staff members
Assist peer teams with proofreading, design or other document production and preparation, as needed
Complete other tasks and assignments as assigned by management
Interact with clients in person, over the phone or electronically
Adhere to Williams Lea policies in addition to client site policies
Use equipment and supplies in a cost-efficient manner

Job qualifications

Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience
Minimum 3 years’ experience preferably in a legal, banking or large corporate environment
Document production, word processing experience preferred
Advanced skill in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
Adept with other software programs for editing and/or creating documents
Knowledge of a legal timekeeping or job tracking system is preferred
Ability to work in a fast-paced, team environment, working both independently and collaboratively
Ability to prioritize work, balance projects and meet deadlines in a timely manner
Strong attention to detail with good organizational skills and emphasis on accuracy and quality
Ability to handle sensitive and/or confidential documents and information
Ability to make independent decisions that conform to business needs and policy
Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level
Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure
Must be self-motivated with positive can-do attitude
Proven customer service skills are required to create, maintain and enhance customer relationships
Must be able to interact effectively with multi-functional and diverse backgrounds

Statement of other duties

This document describes the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions

Working conditions

Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site
Ability to work overtime as needed
Work is performed in a professional work environment
Professional attire required
Hazards include working with office machines (computers, peripherals, copiers, faxes, scanners, bindery equipment, paper cutters, paper, toner) and cleaning supplies
Must be able to work sitting down all or most of the time

Required profile