Offer summary

Qualifications:

Proven organizational skills and attention to detail., Excellent verbal and written communication abilities., Tech-savvy with experience in tools like Microsoft Office and CRM systems., Self-motivated and capable of working independently in a remote environment..

Key responsibilities:

Manage and organize real estate contracts and business documents.

Handle communication with title companies, landlords, and vendors.

Schedule appointments and maintain the team's calendar.

Track and update commission and sales funnel information.

Job description

Please Note: This job is being posted on behalf of Behavioral Health Properties, LLC (www.behavioralhealthproperties.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Behavioral Health Properties, LLC is a niche commercial real estate firm focused on the behavioral health sector. The company helps behavioral health operators expand their footprint by sourcing properties tailored to their operational needs, and advises institutional investors on partnering with top-tier operators in this space. With deep expertise in this industry, Behavioral Health Properties is committed to delivering high-touch, strategic support that leads to positive outcomes for every client.

We're looking for a proactive, organized, detail-oriented Virtual Assistant who is comfortable working in a professional, fast-paced environment and aligns with our core values:

Savor Life's Simple Joys
Be a Force of Kindness
Protect the Experience
Seek Honest Connection

As our assistant, you'll play a key role in keeping operations on track by managing real estate contracts, organizing business documents, updating systems, and supporting scheduling and communication across the team.

Some of your responsibilities will include:

Reviewing emails and completing various administrative and brokerage-related tasks
Tracking, organizing, and filing real estate contracts
Making sure contracts are received from agents and filed accurately
Managing communication with title companies, landlords, and vendors
Invoicing brokers and vendors in a timely manner
Maintaining and updating commission and sales funnel trackers
Keeping CRM systems like Pipe Drive and HubSpot up to date
Scheduling appointments and managing the calendar
Supporting documentation and organization of business records across business lines

In addition to the above, the ideal candidate must be/have:

Detail-oriented with strong organizational skills
Easygoing and able to adapt to shifting priorities
Able to work well with a big-picture thinker and learn by example
Comfortable managing professional communication and follow-ups
Self-motivated and able to work independently
Excellent writing skills, both verbal and written
Tech-savvy and quick to pick up new tools and software
Comfortable with phone communication
Consistent, dependable, and reliable
Authentic, loyal, and someone who acts with integrity

Experience with the following tools is a plus!

Microsoft Office
Apple Mail / Calendar
Chanty
Slack
Pipe Drive
HubSpot

Position Details

This is a W2 position
A monthly stipend will be given for remote work
The position will be 15-20 hours per week, with the potential to grow to more hours
Hours are Monday - Thursday from 1:00pm to 5:00pm EST
The pay rate is $25/hr USD
You must be able to pass a background check
We're looking for someone to become a long-term (3+ years) team member

Please do not contact Behavioral Health Properties, LLC directly; doing so will disqualify your application

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