Offer summary

Qualifications:

3-5 years of executive support experience, Superior organizational skills and keen attention to detail, Excellent interpersonal and collaboration skills, Proficient in Google Sheets and Slides..

Key responsibilities:

Manage schedules and logistics for executives

Organize and attend team meetings, keeping notes and publishing decisions

Handle a variety of administrative tasks including travel arrangements and expense reports

Research and prioritize incoming issues, maintaining confidentiality.

Job description

This is a remote position.

This job posting is open to Philippine residents only.

40 hours weekly

Mon-Fri 8am-5pm Pacific time (includes 1 hr unpaid break)

(11pm -8am Manila Time)

We are currently seeking an Executive Assistant. This person will act as a partner; managing schedules and logistics, assisting with communications, supporting and celebrating the team, and helping prioritize time. This person’s ability to exercise both great judgment and discretion is key. This person has superior organizational skills, keen attention to detail, the ability to meet deadlines, and juggle multiple high priority requests – all while interfacing professionally both internally and externally. A critical part of this person’s success will be in understanding the executive’s and company’s priorities to effectively organize time and make judgment calls on multiple competing initiatives. This person has the ability to think and plan holistically, taking both personal and business needs into consideration.

Tasks:

Responsible for a broad variety of administrative tasks including: managing calendars, completing expense reports, preparing correspondence, arranging travel plans and itineraries, prepping daily/weekly meeting agendas and ensuring schedule coordination is completed for business and personal matters.
Organize and attend team meetings within the business organization, keeping meeting notes and publishing decisions and action items.
Be highly adept at multitasking, managing extensive scheduling, as well as proactively prepare for meetings and follow through.
Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature.
Partner with other Executive Assistants at the company to coordinate cross-department meetings and 1:1s.
Orchestrate team all-hands, offsites, and other department led events.
Use sound judgment and common sense to resolve most questions and problems independently, referring only the most complex issues to higher levels.

Requirements

What you’ve accomplished:

3-5 years of executive support experience.
Provide a bridge for smooth communication between the executives and internal departments; demonstrating leadership, trust and credibility.
Assist in follow-up of emails and calls; ability to exercise the utmost discretion on all matters.
Assist in all meeting preparation; at times external research may be required.
Develop, enhance, edit, and maintain a wide range of documents, including contacts, meeting notes, reports, charts, agreements, correspondence, and presentations with 100% accuracy. This includes communication and correspondence that may be of complex and confidential nature.
Thrive at working under pressure with the ability to handle a wide variety of activities with great discretion and professional poise.
You have solved complex and simple problems and you love to use your innate entrepreneurial spirit to fix what’s broken.
You are adept at organizing information, structuring ideas and synthesizing themes into a simple narrative.
Excellent interpersonal and collaboration skills
You know your way around Google Sheets and Slides.

Technical Requirements (Laptop/Desktop) :

Windows Processor: Intel i3 - 6th Generation/Ryzen 5 - 3rd Generation, Operating System: Windows 10 and up
MAC Processor with an Operating System of Catalina and Up Only
RAM: 8GB and up
At least 25 Mbps Internet speed