Offer summary

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role., Strong project management and coordination skills., Exceptional organizational, multitasking, and time-management abilities., Excellent verbal and written communication skills..

Key responsabilities:

Manage the CEO’s calendar, including scheduling appointments and travel.

Prepare materials for meetings and track action items and follow-ups.

Handle financial administration and basic bookkeeping tasks.

Act as a liaison with clients, vendors, and internal team members.

Job description

This is a remote position.

Job Highlights:
Contract: Independent Contractor
Schedule:

Monday to Friday Flexible hours from 8am to 5pm Arizona Time (20 hours per week)

Client Timezone: Mountain Time

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the CEO in managing two dynamic businesses — one in residential construction and the other in ecommerce. This role requires a flexible multitasker who can handle administrative, financial, and operational duties with professionalism, discretion, and a high level of initiative. You will serve as the CEO’s right hand, ensuring both companies run smoothly and efficiently.

Key Responsibilities

Manage the CEO’s calendar across both businesses, including scheduling appointments, meetings, and travel.
Prepare materials for meetings, take detailed notes, and track action items and follow-ups.
Handle financial administration such as organizing receipts, invoices, and performing basic bookkeeping.
Oversee project timelines and deliverables using project management tools like Microsoft Planner or Trello.
Draft, respond to, and manage email and other communications on behalf of the CEO.
Coordinate travel arrangements and manage related expense reports.
Maintain organized digital and physical filing systems for easy access to important documents.
Act as a liaison with clients, vendors, contractors, and internal team members in a professional and efficient manner.
Provide personal support to the CEO as needed, including running errands and managing personal tasks.
Conduct research, compile data, and prepare reports and presentations.
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.

Requirements

Proven experience as an Executive Assistant or in a similar administrative role.
Strong project management and coordination skills.
Exceptional organizational, multitasking, and time-management abilities.
Excellent verbal and written communication skills.
Working knowledge of bookkeeping and financial documentation.
Proficiency in MS Office Suite and Google Workspace.
Experience using project management tools such as Microsoft Planner or Trello.
Ability to prioritize tasks, solve problems independently, and adapt to changing demands.
High level of discretion and professionalism.

Preferred Qualifications

Experience in the construction or ecommerce industries.
Familiarity with Houzz Pro project management software.
Demonstrated ability to thrive in a fast-paced, growing business environment.
Bachelor’s degree (preferred but not required).

Independent Contractor Perks

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22627_JOB

Required profile