Offer summary

Qualifications:

Familiarity with residential real estate operations, preferably with Keller Williams systems., Strong organizational skills with attention to detail and ability to self-manage tasks., Proficient in professional written communication for various marketing content., Basic skills in creative design and video editing, with a willingness to learn and grow..

Key responsabilities:

Support CRM management through data entry and organization of contact information.

Schedule and engage with social media content across platforms to enhance brand visibility.

Provide general administrative support, including task management and document organization.

Assist in creating marketing materials and updating newsletters to maintain client engagement.

Job description

This is a remote position.

Role Name: Real Estate Admin Support

Schedule:

Part-time (20 hours/week minimum), 9 AM to 1 PM
Opportunity to transition to full-time (35-40 hours/week)

Client Timezone: EST (Eastern Time)

This is an exciting opportunity to join a progressive real estate team at a pivotal moment in their growth journey. As Real Estate Admin Support, you'll play a crucial role in streamlining operations and supporting business expansion through precise data management and administrative excellence. Starting as a part-time position, this role offers significant growth potential, with opportunities to expand both in hours and responsibilities. The ideal candidate will have the chance to evolve with the business, potentially taking on advanced tasks in social media management, content creation, and video editing as the relationship develops. You'll work in a supportive environment where clear communication, detailed training, and professional development are prioritized.

Responsibilities

CRM Management: Support the management of CRM accuracy and organization by handling basic data entry, updating contact information, tagging contacts, logging completed tasks and notes, and identifying simple follow-up actions to support team alignment and targeted campaigns.
Content Scheduling & Engagement: Source curated content from internal tools and schedule regular social posts across Instagram, Facebook, and LinkedIn via our social media management and scheduling application to drive awareness and community engagement. Additionally, contribute original content ideas and recommend current social media trends to enhance audience engagement and brand relevance.
General Admin & Listing Support: Provide behind-the-scenes operational support to manage recurring tasks on a daily, weekly, and monthly basis; conduct daily check-ins to confirm current priorities, including any ad hoc assignments; and provide consistent status updates to ensure alignment and accountability. Assist in maintaining and organizing internal documents and resources within Google Drive to ensure easy access, proper naming conventions, and streamlined team collaboration.
Marketing Collateral Support & Property Promotion: Update pre-made templates with unique property photos to create visually appealing marketing materials to post on social media to support new listings and visibility in the local real estate market.
Newsletter Development: Update and send weekly newsletters through Mailchimp using all provided content (formatting and scheduling only) to maintain influence with clients, leads, and vendors.

Requirements

Real Estate Awareness: Familiarity with residential real estate operations, especially in admin support roles (prior experience with Keller Williams systems or small team environments preferred).
Creative Design & Video Editing: Ability to work with pre-designed templates and utilize Canva to produce visually consistent, on-brand marketing materials. Basic video editing skills are preferred, along with a strong interest in developing and enhancing those skills further.
Strong Organizational Skills: Reliable, consistent, and able to self-manage daily, weekly, and monthly task checklists while juggling scheduling, CRM updates, and listing deadlines with high attention to detail.
Professional Written Communication: Clear, client-appropriate writing skills for email drafts, social captions, and basic marketing content that represents company brand & tone.
Work Hours & Accountability: Must be available between 9am–1pm EST for live collaboration and communication. Able to track completed tasks, report progress, and maintain transparency and collaboration with the team
Growth Mindset & Initiative: Strong desire to learn, grow, and contribute to a startup-like environment. We welcome fresh ideas and creative solutions to help improve operations and drive business growth. This role is part-time with potential to expand to full-time as the business scales.

Scope:

Part-time role (20 hours per week minimum)
Potential to expand to full-time (35-40 hours per week)
Non-voice tasks initially
Opportunity to grow into advanced roles (social media, content creation, video editing)
Initial work hours reflect business needs, with growing flexibility in days and hours as you gain experience and familiarity with tasks and become more independent in the role.
Direct reporting to real estate team leadership