Event and Program Coordinator (ZR_22552_JOB)

This is a remote position.

• Contract type: Independent Contractor
  
• Schedule: Monday to Friday from 8 AM to 5 PM with 1 hour unpaid lunch break (8 hours per day/40 hours per week)
  

• Review and refine OBK's programs and events through regular virtual check-ins and evaluations. 
  
• Design and propose new program ideas that reflect the needs of OBK's diverse user base, considering virtual and in-person formats. 
  
• Maintain strong relationships with charity partners through virtual meetings to ensure alignment with social impact goals. 
  
• Communicate with clients through email, phone, or video calls to confirm event details, ensuring clear coordination with internal teams. 
  
• Maintain and update digital mailing lists and Salesforce and prepare event summaries for internal and external use. 
  
• Use OBK's event management and administration systems to track and update event details in real-time. 
  
• Share digital event briefs, schedules, and updates with the Kitchen Coordinator and relevant team members through collaborative platforms (e.g., Google Workspace, OneDrive, Zoom).
  
• Coordinate with kitchen staff and internal stakeholders via virtual tools to finalize menus and ensure smooth execution of events. 
  
• Generate and distribute weekly virtual reports summarizing upcoming events and key operational information. 
  
• Act as the central contact for food quantity planning (e.g., determining how many kilograms of ingredients are required for a given guest count) to prevent over-ordering and reduce waste. 
  
• Assist in sourcing suppliers and maintaining an up-to-date list of preferred suppliers, including tracking of current pricing and terms. 
  
• Collate and submit supplier creditor statements in a timely and organized manner. 
  
• Prepare and compile weekly invoice summaries for internal reporting. 
  
• Submit all invoices and financial documents to the accounting team for processing. 
  
• Support the ongoing management and periodic review of Accounts Payable and Accounts Receivable records. 
  
• Perform general administrative duties, including document filing and ensuring secure storage of financial records. 
  

Requirements

• More than 2 years' experience in programs, marketing or event-related roles 
  
• Strong and effective communication skills, both written and verbal 
  
• Strategic ability to build and nurture relationships and to translate customer needs to what is doable within a nonprofit 
  
• Organizational skills and attention to detail in documents and event/program planning 
  
• Experience in organizing or promoting events and exposure to non-profit or community-focused organizations are preferred but not required. 
  
• Disciplined, accountable, reliable, and able to meet deadlines in a flexible work environment. 
  
• Ability to work independently, but also as part of a collaborative team. 
  

• Familiar with Salesforce or NetSuite 
  
• Bachelor's Degree in Marketing or Business or Event Management or other related fields 
  
• Familiarity/exposure with Australian culture and events.
  

Benefits

• HMO Coverage for eligible locations
  
• Permanent Work from home
  
• Immediate Hiring
  
• Steady Freelance Job