Administrative Assistant

This is a remote position.

Role Name:Administrative Assistant

Schedule:

• Part-time 10 hours a week. Flexible in PST time. 
  

Client Timezone: US Time

Client Overview

Join an innovative healthcare technology startup that’s revolutionizing the medical device industry in the United States. This forward-thinking company specializes in cutting-edge pressure wave therapy devices, bringing advanced therapeutic solutions to healthcare providers across the country. As a growing startup, they offer an exciting, fast-paced environment where your contributions will have a direct impact on the company’s success.

Job Description

We’re seeking a detail-oriented Virtual Administrative Assistant to join our client’s dynamic team. In this role, you’ll be the backbone of daily operations, managing crucial communication channels and providing essential support to the leadership team. This position offers unique exposure to the medical device industry while developing your skills in business administration and professional communication. You’ll work in a startup environment where your initiative and problem-solving abilities will be valued, and you’ll have the opportunity to grow alongside the company.

Responsibilities

• Serve as the primary point of contact for email communications, managing inbox and responding to general inquiries with professionalism
  
• Maintain and optimize CRM system operations, ensuring accurate data management and efficient workflow
  
• Coordinate logistics and materials for industry exhibitions and trade shows
  
• Handle travel arrangements and itinerary planning for team members
  
• Create and refine professional presentations for various business purposes
  
• Provide proactive administrative support for day-to-day operations
  
• Execute special projects and ad-hoc tasks as needed
  
• Contribute to the improvement of administrative processes and procedures
  

Requirements

• Proven experience with Google Workspace applications (Gmail, Docs, Slides, Calendar)
  
• Demonstrated proficiency in CRM platform management
  
• Excellence in written and verbal English communication
  
• Strong organizational skills with the ability to manage multiple priorities
  
• Professional email etiquette and customer service orientation
  
• Self-motivated with proven ability to work independently
  
• Detail-oriented mindset with strong problem-solving capabilities
  
• Ability to maintain confidentiality and exercise discretion
  
• Reliable internet connection and quiet work environment