Offer summary

Qualifications:

Proven small-business bookkeeping experience (3+ years preferred)., Solid grasp of U.S. GAAP for cash-basis and modified-accrual accounting., Advanced user of QuickBooks Online and comfortable with Google Workspace., Certified QuickBooks ProAdvisor or equivalent credential preferred..

Key responsabilities:

Process transactions by matching receipts to QuickBooks Online expenses.

Reconcile bank and credit-card accounts to monthly statements.

Produce monthly management reports including Profit & Loss and Balance Sheet.

Conduct regular check-ins and meetings to review reports and clarify items.

Job description

This is a remote position.

Expected working schedule or hours

Flexible, outcome-based: Work can be done at any time that suits you.
Turnaround deadlines:
- Upload and code new transactions within 3 business days of receipt or bank-feed entry.
- Deliver draft month-end reports by the 7th calendar day of the following month.
Meetings:
- Weeks 1-4: one 30-minute check-in per week to get onboarded, fix past issues.
- After Week 4: approximately one 30-minute meeting per month to review the reports.

Roles and responsibilities

Transaction processing
- Match emailed or forwarded receipts to the correct QuickBooks Online (QBO) expenses.
- Code every expense and deposit to the proper category or class.
- Attach supporting documents inside QBO for audit readiness.
Revenue reconciliation
- Match customer invoices to incoming payments; flag any variances.
Bank and credit-card reconciliation
- Reconcile all cash, credit-card, and PayPal accounts to monthly statements; clear every transaction.
Month-end close
- Review uncategorized or suspense items and request clarification once per week.
- Post adjusting journal entries (depreciation, accruals, owner draws, etc.) as needed.
- Lock the period after approval.
Reporting
- Produce and deliver a monthly management packet—Profit & Loss, Balance Sheet, and Statement of Cash Flows—with a one-page highlights summary.
Communication

Requirements

Required skills, tools, and qualifications

Skills & experience
- Proven small-business bookkeeping experience (3 + years preferred).
- Solid grasp of U.S. GAAP for cash-basis and modified-accrual accounting.
- Track record of clean, on-time month-ends.
Tools
- Advanced user of QuickBooks Online, including receipt capture and bank-feeds.
- Comfortable with Google Workspace and basic Excel/Sheets functions (pivot tables, lookups).
- Familiarity with Dext or similar receipt-management software is a plus.
Professional standards

Certified QuickBooks ProAdvisor or equivalent credential preferred, but not required.
Responsive communicator (acknowledge emails within one business day).

Independent Contractor Perks: