Offer summary

Qualifications:

10+ years of relevant administrative support experience, particularly for senior leadership., Strong verbal and written communication skills, with a focus on professionalism and integrity., Exceptional organizational and multi-tasking abilities, with a high attention to detail., Proficiency in Microsoft Office, Google Docs, and experience with travel arrangements..

Key responsabilities:

Provide high-level administrative support to the CareScout Sales leadership team.

Manage communication and relationships with internal and external stakeholders.

Coordinate complex travel arrangements and manage calendars for meetings and appointments.

Oversee multiple projects and ensure timely execution of strategic initiatives.

Job description

About CareScout:
Join us on a mission to simplify and dignify the aging experience. We are the children, siblings, neighbors, and friends of those navigating the fragmented and confusing system of long-term care. Our team is ferociously curious and relentless in our pursuit of a better system – and we are deeply committed to a sense of belonging for all, in all phases of life.

We’re creating a new experience for care seekers and their families, bringing together long-term care options, non-healthcare resources, education, and human support into one place. We work hard, we have fun, we care about each other, and we share the mission. If this sounds like a place where you could thrive, join us!

CareScout is a division of Genworth Financial, Inc, a Fortune 500 provider of products, services and solutions that help families address the financial challenges of aging.

Position: Senior Administrative Assistant
Location: Remote

Your Role
As the Administrative Assistant for the CareScout Sales leadership team, you will play a critical role in the execution of CareScout’s strategic initiatives and external-facing activities. Your experience, skills and expertise will be utilized to provide proactive and high-level administrative and project support in an extremely fast-paced environment and will serve as a primary point of contact for external stakeholders. This is an excellent opportunity to work collaboratively as part of a high-impact, mission-critical team while assuming additional responsibilities to expand knowledge and skills.

What you will be doing

Provide administrative support including coordination of strategic projects and other work in support of CareScout Sales leadership team.
Serve as a liaison internally and externally regarding administrative issues; manage relationships with an understanding of audiences and cultivate and maintain solid relationships.
Proactively manage communication and information flow to internal and external audiences
Understand Sales Leadership team priorities and accordingly schedule, maintain, and coordinate calendar of on-site and virtual appointments, meetings, and related arrangements.
Ensure complex and frequent travel arrangements, including expense reconciliation for the leadership team are managed timely and accurately.
Independently manage and coordinate multiple assigned projects, activities, dates, resources, and dependencies according to priorities and deadlines; set/reset expectations as appropriate.
Creatively harness technology to streamline activities and effectively deliver responsibilities.
Format and manage strategic work product preparation, including presentations.
Assist with the facilitation of new hire onboarding.
Ensure complex meeting and event planning and execution for internal and external events.
Manage and coordinate purchase requisitions, accounts payable submissions/research and payments/reconciliation (including budget tracking) with departmental needs.
Manage other special projects and assignments, as needed.

What you bring:

10+ years of relevant administrative support experience, supporting senior leadership
Strong and proactive verbal communication skills, confidence, and professional presence
Strong written communication and proofreading skills.
Highest level of integrity ,discretion and confidentiality.
Professional demeanor, proven good judgment, and exemplary customer service skills.
Ability to be extremely adaptable and flexible.
Extremely high level of attention to detail and follow-up.
Superior organizational, multi-tasking, and prioritization abilities.
Motivated, even-tempered team player possessing strong, creative problem-solving skills
Exceptional, proven, technological skills, including proficiency in Microsoft Office, GoogleDoc, OneDrive.
Previous scheduling experience, and extensive travel arrangements.
Ability to work standard hours of 8:00 AM to 5:30 PM M-F and willingness to occasionally work additional overtime and/or off-hours, possibly on short notice.
Flexibility to travel up to 10%

Nice to have

Prior experience supporting Sales leadership.
Concur travel and expense experience.
Adaptability to quickly reprioritize daily tasks as well as learn new software, programs, mobile and web applications.

Employee Benefits & Well-Being:
Competitive Compensation & Total Rewards Incentives

Comprehensive Healthcare Coverage
Multiple 401(k) Savings Plan Options
Auto Enrollment in Employer-Directed Retirement Account Feature (100% employer-funded!)
Generous Paid Time Off – Including 12 Paid Holidays, Volunteer Time Off and Paid Family Leave
Disability, Life, and Long-Term Care Insurance
Tuition Reimbursement, Student Loan Repayment and Training & Certification Support
Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
Caregiver and Mental Health Support Services

Required profile