Project Manager, Renewals and New Business

Position Summary

The Project Manager will be responsible for the internal steps for client renewals and new business as they navigate the various phases of execution across Allied’s Revenue Operations, Client Management, Contracts, and Billing teams. The Project Manager will ensure each team is on track with their deliverables to execute proposals, client contracts, and invoicing by leading regular status meetings to review the work being completed for each renewal and new client win. They will manage all the phases together in a project tracker, as each team is dependent upon the other to complete their tasks in the project life cycle.

Essential Functions

• Lead and manage annual renewals and new business across various teams, ensuring each department executes their deliverables timely and accurately.
• Facilitate communication and collaboration between internal teams by holding regular status meetings and updating project stakeholders on the status.
• Develop and maintain detailed project plans and documentation, track progress, and ensure that renewals and new business are successfully moving through the various phases.
• Track and report on project status, addressing any issues that arise and facilitating resolution if necessary.
• Internal resource for escalations and working with internal stakeholders on questions and troubleshooting issues that may arise with internal applications and processes.
• Maintain strong relationships with internal stakeholders to ensure successful execution of renewals and new business across departments.
• Ensure all project documentation is complete, accurate, and accessible.
• Identify and implement process enhancements to improve efficiency and effectiveness.
• Collaborate with internal and external project partners, acting as a liaison between different departments and teams.
• Collaborate with internal stakeholders to manage risks, adjust priorities, and communicate project status.
• Identify potential project risks and assist in implementing contingency plans, in consultation with the key project stakeholders and the VP of Operations.
• Support the implementation of quality assurance policies and procedures to maintain project integrity.
• Review existing processes, tools, procedures, and workflows to propose enhancements when necessary.
• Ensure the evolution of the renewal and new business paperwork is completed on time.
• Demonstrate a strong understanding of Allied’s renewal requirements.
• Gather, analyze, and research information that may impact the project.
• Track project performance and analyzes lessons learned.
  
  

EDUCATION

• Bachelor’s degree or equivalent work experience required.
  
  

Experience And Skills

• At least 3 years of Project Management experience required
• Previous experience in managing projects, client renewals or managing projects across departments.
• Previous experience in managing invoices, contract renewals or vendors fees.
• Proven ability to lead cross-functional teams, set project goals, and ensure project success.
• Strong analytical and project management skills.
• Strong verbal and written communication skills for effective collaboration with stakeholders, team members, and external partners.
• Strong organizational and multitasking skills.
• Experience in identifying issues, troubleshooting problems, and finding effective solutions during project execution.
• Strong project management skills, including the use of project management software.
• Proficient in Microsoft Office Suite, including Microsoft Excel, Smartsheets and OneNote, with ability to understand and adapt to new software programs.
  
  

Position Competencies

• Job Knowledge
• Time Management
• Accountability
• Communication
• Initiative
• Customer Focus
  
  

Physical Demands

• This is a standard desk role – long periods of sitting and working on a computer are required.
  
  

Work Environment

• Remote
  
  

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Compensation is not limited to base salary. Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend.

Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.