Offer summary

Qualifications:

Experience in project management and event planning., Proficiency in Microsoft Office Suite and Excel, with strong communication skills., Ability to work independently and collaboratively with diverse teams., Strong budget management skills and familiarity with accounting principles..

Key responsabilities:

Manage event logistics including communication, registration, and travel arrangements.

Coordinate with vendors and internal teams for event execution.

Oversee the audio-visual team and ensure all materials are prepared for events.

Provide guest services and support to participants during events.

Job description

Essential Duties

Spiritual Development - “Following Jesus” includes prayer and spiritual disciplines, fellowship, growth and health, and church relationships.

Finances

Paying vendors using Workday.
Paying Hong Kong Vendors partnering with HKYL if needed
Tracking event expenses
Internal transfers if other cost centers make payments

Communication

Writing and sending all pre-event emails
Managing translation of emails, curriculum, workbook and live translation.
Help with Hong Kong event communications used at the event: PowerPoints, Workbooks, Signage, name tags, etc
Tracking event registration

Travel

Working with Visa Support People to keep track of visas
Collecting and organizing flight information
Working with the hotel to confirm numbers for room assignments and meals.

Administrative

Scheduling meetings
Order SWAG

Events Planning

Work as part of the ground team
Act as a guest services person with the participants
Coordinate with the PIMs Hosts
Lead audio visual team.

Skills And Experience

Experience communicating with multiple cultures and languages.
Demonstrated proficiency in Microsoft Office Suite with 55-60 wpm.
Excel experience required.
Excellent communication skills, both verbal and written.
Must multi-task assigned projects to completion.
Able to observe confidentiality.
Must be customer-service oriented, maintaining a warm, positive, personable manner with flexibility.
Problem-solve with people such that all parties are cared for and heard.
Self-starter, with ability to work independently and on teams; strong history of initiative and completing projects.
Familiar with Young Life’s Workday System.
Strong budget management skills.
Familiarity with event planning and oversight of major events.
Administrative history plus leadership with varieties of department heads and/or senior leaders.
Project management experience.
Familiarity with accounting principles and demonstrated history with multi-country scheduling matters.