Executive Assistant

An investment firm partnering with exceptional operators and investors to drive value creation within the experiential economy is seeking an Executive Coordinator. This role primarily supports the firm’s two founders, with additional scheduling support for a small team of 8. The position offers room for growth and reports to the Senior Executive Assistant.

The ideal candidate is organized, proactive, and skilled at managing executive priorities while balancing a range of administrative and personal support tasks.

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Responsibilities:

• Provide direct administrative support to the founders
• Manage calendars and schedule meetings and calls for the broader team
• Coordinate domestic and international travel arrangements
• Make restaurant reservations and manage other logistical needs
• Provide light personal support to the founders (e.g., family calendars, appointments, kid-related tasks)
• Assist with special projects and operational logistics as needed
• Work Eastern Standard Time (EST) hours to support team schedules
• Deliver regular status updates to the Senior Executive Assistant and founders
• Maintain discretion, professionalism, and confidentiality

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 2+ years of experience as an Executive Assistant, with a strong preference for experience supporting C-suite or senior executives.
• Proven ability to manage multiple priorities, meet deadlines efficiently, and adapt in a fast-paced environment.
• Strong proficiency in Microsoft Office, Google Suite, Excel, CRM platforms, project management, and invoicing tools.
• Excellent written and verbal communication skills, with exceptional organization and multitasking abilities.
• High attention to detail and the ability to anticipate needs and take initiative with minimal direction.
• Demonstrated sound judgment, professionalism, and discretion in handling confidential and sensitive information.
• Comfortable working remotely and using digital collaboration tools.
• Experience working with US-based clients or in a startup environment is a plus.

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)

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