Offer summary

Qualifications:

Excellent English communication skills, both written and verbal., Strong proficiency in Microsoft Office Suite and Google Workspace., Exceptional organizational skills and attention to detail., Previous experience in executive support preferred..

Key responsabilities:

Manage complex calendar scheduling and coordination for 20+ weekly meetings.

Take notes in important meetings and execute follow-ups.

Organize and maintain efficient email communications and coordinate travel arrangements.

Conduct targeted online research projects and create organizational tracking systems.

Job description

This is a remote position.

Role Name: Executive Assistant

Schedule:

Part-time (15 hours/week)
Flexible schedule with US East Coast alignment

Client Time zone: US East Coast

Client Overview

Join a dynamic non-profit organization making meaningful impact through faith-based community initiatives. Our client is a respected leader in community organizing and social change, working directly with religious institutions and community partners to create positive transformation. This established organization maintains strong relationships throughout their region and seeks a dedicated professional to support their executive leadership.

Job Description

This is an exciting opportunity to provide crucial executive support while contributing to meaningful community change. You’ll work directly with the Executive Director of an impactful non-profit, managing a dynamic schedule of approximately 20 meetings weekly, coordinating community outreach efforts, and handling various administrative responsibilities. This role offers the perfect blend of traditional executive assistance and mission-driven work, allowing you to develop professionally while supporting initiatives that strengthen communities through faith-based organizing.

Responsibilities

Manage complex calendar scheduling and coordination for 20+ weekly meetings
Take notes in important meetings
Execute meeting follow-ups and track action items to ensure nothing falls through the cracks
Organize and maintain efficient email communications
Coordinate travel arrangements and logistics
Process and organize receipts and expense documentation
Conduct targeted online research projects, including:
- Creating comprehensive church and community organization databases
- Preparing briefing documents with background information on meeting participants
- Compiling research findings into well-organized spreadsheets
Create and maintain various organizational tracking systems using Excel and Google Sheets
Support both professional and personal administrative needs of the Executive Director
Assist with special projects and community outreach initiatives as needed