Offer summary

Qualifications:

Experience in project coordination or management is preferred., Strong organizational skills and ability to multitask effectively., Excellent oral and written communication skills are essential., Proficiency in basic office software, including Google Sheets and Docs..

Key responsabilities:

Coordinate activities, resources, costs, and information for projects.

Manage a workstream and create project schedules and updates.

Organize project files, assist with budget monitoring, and prepare meeting materials.

Disseminate project information to stakeholders and respond to inquiries.

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Summary

The Project Coordinator’s role at Iron Mountain is to coordinate activities, resources, costs, and information and bring to the Program Manager's attention and coordination issues that s/he cannot resolve.

A Project Coordinator (PC) reports to a Project or Program Manager and synchronizes all the operations involved in completing a project or multiple projects in a program..
- The PC must:
  - Adhere to the PRINCE 2 Delivery Framework.
  - Be adaptable, versatile, and skilled at:
    - Multitasking
    - Good organization of administrative duties
    - Teamwork
    - Working well under timelines
    - Facilitation to keep the project focused on its objectives.

The primary responsibility of a PC is to keep the project and all related processes running smoothly.

Duties and Responsibilities

Responsibilities include the following. Other duties may be assigned.

This position will be responsible for:

Manage a workstream in a project, if assigned
- This will be equivalent to managing a mini-project and may include:
  - Creating a subsidiary project schedule
  - Creating a Smartsheet instance and managing updates.
Organizing and maintaining project files and sites.
Assisting with monitoring the project budget, scheduling meetings, and preparing presentations.
Overseeing the activities of project teams

Project Coordinator Job Description, Continued

Duties and Responsibilities, con”t

Disseminating project information to stakeholders
Developing and maintaining project deliverables under the direction of the PM or PC
Taking notes during meetings
Preparing meeting materials, including reports, presentations, and agenda
Responding to stakeholder inquiries
Assist in establishing the Project scope
Assist in developing the Statement of Work (SOW), if needed
Assist in the development of the Project Plan (Charter) and gain approvals
Alert the Project Manager to any “out of scope” activity
Assist with Financial Updates/Forecasts
Assist in resource Forecasting/Planning

Critical Skills

There are a few skills that are crucial including:

Excellent oral and written communication skills
Proficiency with basic office computer programs, such as Google Sheets & Doc’s
Must be punctual
Must be able to take direction
Must be highly organized

Category: Project/Program Management Group

Required profile