P3 - Executive Sales Assistant (BH) at WeAssist.io

Hiring: Full-time Executive Sales Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🧠 Business Coaching at its Best – Offers high-ticket mastermind programs and mentorship to help clients crush goals and grow exponentially.
📈 Focused on Growth – Combines strong lead generation strategies with paid traffic and automation tools to keep the momentum rolling.
📞 Driven by Human Connection – A lean, high-performing sales team handles calls and follow-ups with a sharp focus on results.
🤝 Team = Trust + Talent – No micromanagement here—just the freedom to shine and the support to grow.
🚀 Culture of Action – Fast-paced, independent, and built for self-starters who thrive on autonomy and high performance.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Sales Assistant 📝

➡️ Cold Outreach & Audience Building

➡️ Messenger Triage & Discovery

➡️ Booking Calls

➡️ Flowchat Management

➡️ Ongoing Learning and Development

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Sales Assistant?

Our client is ready to level up—and they’re looking for an Executive Sales Assistant to help make it happen. With a thriving coaching business and leads pouring in, managing outreach, follow-ups, and sales conversations has become increasingly demanding. They’re looking for someone who can bring structure to their communication efforts, especially on platforms like LinkedIn, and ensure no opportunity falls through the cracks. They need a sharp, reliable right-hand who can take the reins on outreach and communication, so they can shift gears from the grind to the big-picture growth. That’s where you come in—to help them scale smarter, not harder, without ever losing that personal, high-touch care.

If you're the kind of person who thrives on organization, loves connecting with people, and knows how to bring calm to the storm, this Executive Sales Assistant role has your name all over it. 🚀

Responsibilities of the Executive Sales Assistant:

Your responsibilities include:

• Cold Outreach & Audience Building:
  • Audience Building:
    • Actively add individuals to the target audience, helping grow connections and followers across multiple platforms
  • Cold Outreach:
    • Send introductory messages to potential leads, introducing the client’s offerings
    • Send pitch overviews to qualify and engage potential clients
  • Platforms:
    • Instagram: Handle cold outreach on Instagram (22k followers).
    • LinkedIn: Manage cold outreach on LinkedIn (3,000 connections).
    • TikTok, YouTube, X: Use Flowchat for outreach on additional platforms such as TikTok, YouTube, and X.
    • Sales Navigator: Open to upgrading to Sales Navigator to increase outreach capabilities.

• Messenger Triage & Discovery:
  • Ask strategic questions to determine basic qualifications for potential leads. The client will provide the qualification criteria
  • Ensure initial engagement aligns with the client’s goals for effective qualification

• Booking Calls:
  • Schedule calls for three sales reps, manually adding prospects to the appropriate sales reps' calendars
  • If there is no reply or available time slots, provide prospects with a booking page so they can select a time on their own

• Flowchat Management:
  • Build and manage opportunity pipelines within Flowchat.
  • Manage cold outreach activities through Flowchat across all relevant channels.
  • Stay on top of all contacts, ensuring timely follow-up to nurture and move leads through the pipeline.
  • If unfamiliar with any features, proactively seek solutions by contacting Flowchat support or reviewing available tutorials to ensure efficient use of the platform
    
    
• Ongoing Learning and Development:
  • Use downtime to familiarize oneself with Flowchat, improve outreach strategies, and master messaging sequencing and follow-up tactics
  • Demonstrate a willingness to enhance cold outreach skills and improve overall performance

• Content Posting (Nice-to-Have):
  • Post pre-created content across all platforms as part of the outreach efforts.
    • Note: Content creation is handled by another team member..

• Additional Responsibilities (Growth Area):
  • Follow up with ‘dead’ leads through GoHighLevel, re-engaging older prospects through text and email

• Key Performance Indicators (KPIs):
  • Consistently meet daily outreach targets across LinkedIn and Instagram, engaging with a set number of leads each day
  • Successfully close 5+ deals per month as a result of outreach efforts

🏡 Want to Know More About the Client?

Our client is a powerhouse in the personal development and business coaching industry, with a decade-long track record of transforming individuals and teams into goal-crushing machines. Through high-impact mastermind programs and elite one-on-one mentorship, they’ve helped countless professionals level up their performance, mindset, and strategy. Serving entrepreneurs, business owners, and growth-minded individuals, their mission is simple yet powerful: unlock potential and build momentum that lasts. They’ve built a reputation for cutting through the fluff and delivering results—and they’re not slowing down.

If you’re ready to join a fast-paced team that believes success is earned and celebrated, this might be your next big move. 🌟

Culture and Core Values:

This is a team that doesn't believe in busywork, micromanagement, or endless meetings. They champion high performers who know how to own their work, think proactively, and drive results without needing constant hand-holding.
Here’s what matters most to them:

• ✅ Autonomy is the Advantage – You're trusted to get it done, your way!
• ✅ Speed is a Superpower – Fast response times and efficient execution matter.
• ✅ Lead Yourself First – Self-starters who learn, adapt, and grow on their own thrive here.
• ✅ Results Over Excuses – It's not about the effort, it's about the outcome.
• ✅ Direction, Not Dependence – They’ll guide you when needed—but they expect you to take the wheel!

If you love freedom, accountability, and building meaningful results, you’ll love working here. 💯

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 💰 Performance-Based Bonuses – Earn extra rewards for smashing targets and closing deals!
• 🎯 Bonus for 5+ Deals Closed/Month – Hit your mark and reap the rewards with generous bonuses!
• 🚀 High Autonomy – Take charge of your work, with the freedom to make decisions and drive results.
• 🤝 Flexible Work Environment – Work with a supportive team that trusts your ability to get the job done without micromanagement.
• 🌱 Growth Opportunities – Thrive in an environment that encourages personal development and scaling up your career.
• 🔄 Fast-Paced & Rewarding – A dynamic, results-driven culture where speed and responsiveness are key to success.
• 🌟 Be Part of a High-Performing Team – Join a group of motivated individuals who value results and self-direction.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics:

• Time
  • Full-time; 8am to 5pm PST Timezone
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • Must-have:
    • Flowchat
  • Nice-to-have:
    • LinkedIn Sales Navigator
    • LinkedIn Recruiter
    • GoHighLevel
    • HubSpot

• Compensation
  • Fixed Rate $9,600 - $14,400/yr