Offer summary

Qualifications:

Strong communication skills and sound judgment are essential., Experience with project management tools like Asana is required., Proficiency in Google Workspace and familiarity with Superhuman is necessary., Ability to maintain discretion and handle confidential information is crucial..

Key responsabilities:

Manage email and inbox, prioritizing critical items and drafting responses.

Coordinate calendars and meetings, ensuring effective time management.

Liaise with various departments to gather updates and synthesize actionable briefs.

Support travel planning and operational tasks, organizing documents and meeting recaps.

Job description

Executive Assistant - 100x Hospitality - Work From Home

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 380-person company that has most of our team in India and the Philippines. A few years ago, Fresh Prints started helping other fast-growing companies build their teams. We got so good at it that we decided to spin out a new company to focus exclusively on that and call it Frontier.

Here at Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people, and we place them in the best companies. We have placed over 800 hires across 50 different US-based startups and high-growth companies.

About the Client:

100x Hospitality is a global experiential events and hospitality group that specializes in creating immersive, once-in-a-lifetime experiences for fans and artists alike. They offer VIP programs, curated travel packages, and logistical support for concerts, festivals, and destination events. By collaborating with top-tier artists, 100x Hospitality aims to connect fans more deeply with the music they love, ensuring every detail is thoughtfully designed to enhance the overall experience.

Role Overview

We’re looking for a highly proactive, detail-oriented, and discreet Executive Assistant to support a dynamic founder and executive who leads multiple departments across the company — think of a blend between a COO and CRO (Chief Revenue Officer).

This isn’t your typical EA role. We’re searching for someone who can be a true thought partner and operational right hand to the CEO. You’ll help clear the path for better decision-making, deeper focus, and more empowered leadership. In this role, you won’t just be supporting —you’ll be collaborating.

We’re looking for someone with strong communication skills, sound judgment, and the desire to grow into a more strategic position over time. If you're looking for a long-term opportunity where you can evolve and make a real impact, we’d love for you to be part of the journey — ideally for the next 5 years!

Core Responsibilities

Email & Inbox Management (Superhuman being the required platform):

Prioritize and flag critical items, draft responses, archive/delegate as needed
Follow up on outstanding items across the organization
Maintain discretion — this person will have access to highly confidential information

Calendar & Meeting Coordination:

Schedule internal and external meetings, manage daily briefs
Proactively guard time, avoid overscheduling, and reschedule as needed
Provide reminders for both business and personal commitments

Project Management & Team Liaison:

Work inside Asana to monitor tasks, pull priorities, and close loops
Liaise with key departments (Revenue, Lodging, Event Ops, Guest Services, Ticketing)
Gather updates, synthesize into actionable briefs, and provide feedback

Travel Planning & Support:

Coordinate flights, hotels, itineraries, and calendars while traveling
Monitor communications and flag important developments during travel

Operational Support:

Organize notes, documents, meeting recaps, proposals, etc.
Present information in clear, visual, and digestible formats
Anticipate needs, reduce decision fatigue, and help drive focus

Ideal Traits

Super proactive and solution-oriented — finds problems before they surface
Calm under pressure — can handle a high-speed, high-responsibility environment
Organized and systems-minded — loves taming chaos and building process
Excellent communicator — both written and verbal, including summarizing complex info
Discreet and trustworthy — full access to email and confidential data
Strategic thinker — planning, coordinating, managing tasks