Offer summary

Qualifications:

Experience in administrative or client coordination roles is required., Proficiency in using Dubsado, Houzz Pro, or similar systems is preferred., Strong written communication skills and a professional tone are essential., Attention to detail and effective time management are crucial for success..

Key responsabilities:

Monitor and manage the director's inbox, handling client and supplier communications.

Create service proposals and contracts using Dubsado for client onboarding.

Track client deliverables and appointments to ensure smooth project progress.

Organize project data and maintain accurate records in Houzz Pro.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule: Monday to Friday, 8:00am to 5:00 pm, 20 hrs/week | flexible During Client Business Hours

Client Timezone: New South Wales, Australia

Are you organized, proactive, and love supporting smooth operations behind the scenes? We’re looking for a reliable and detail-oriented administrative professional to support our design studio 20 hours per week.

This role is ideal for someone who thrives on systems, communicates clearly, and enjoys playing a key role in keeping client projects running smoothly. Experience in the creative industry is a bonus—but not essential.

Key Responsibilities

Inbox triage & admin support – Monitor and manage the director’s inbox, flag and action client/supplier emails, maintain organization and clarity.
Client onboarding & proposals – Use Dubsado to create service proposals, contracts, and initiate onboarding workflows.
Workflow tracking & follow-up – Stay on top of client deliverables and appointments, ensuring projects progress seamlessly via Dubsado.
Project organization & data entry – Keep Houzz Pro updated with accurate project and client information.
Supplier coordination – Request, collect, and organize quotes; prepare client proposals using email and Houzz Pro.
Order tracking – Follow up on dispatches, ETAs, and client notifications for product deliveries or pickups.
General admin – Format documents, organize digital files, and assist with light research or admin tasks.

Requirements

Experience in admin, client coordination, or virtual support roles.
Confidence using Dubsado, Houzz Pro, or similar systems—or a fast learner.
Strong written communication and a polished, professional tone.
A proactive mindset, keen attention to detail, and great time management.
An interest in design, interiors, or architecture is a nice bonus

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22163_JOB

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