Offer summary

Qualifications:

5+ years of administrative experience supporting senior leaders., Strong experience in booking and coordinating international travel., Excellent communication skills, both written and verbal, with attention to detail., Proficient in Microsoft Office suite and virtual collaboration tools..

Key responsabilities:

Manage executive calendars and coordinate global travel arrangements.

Anticipate executive needs and provide innovative solutions with minimal supervision.

Create and maintain reports to support decision-making processes.

Organize team meetings and events while ensuring effective communication within the team.

Job description

High-Performance Leadership Support

Manages and serves as the gate keeper for all executive calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.
Provides organizational support by completing expense reports, preparing meeting arrangements for events, preparing documents/decks, running reports and managing correspondence.
Maintains an extremely high level of confidentiality pertaining to all company executives.
Leads with the highest integrity and confidence with all policies and practices.

Departmental Needs & Team Management

Creates, maintains, and updates reports to support the executive’s decision-making process.
Serves as the SME for the function, identifying and solving issues that arise in the absence of the Executive.
Point person for calendar, managing conflicts and providing the Executive with clear direction around core dates for all events.
Culture champion for the team and keeps the departments effectively sharing information, collaborating, and maintaining a high level of engagement.
Participates in the broader EA network and represents the functional team in a positive way by contributing to a team environment and collaborating with fellow EAs.
Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events
Audits cost center budgets ensuring proper account assignment.

Travel Arrangements

Creates all travel arrangements, including international flights, lodging and logistics.
Coordinates travel agendas and itineraries. Processes necessary visas.
Monitors and adheres to all international travel regulations when organizing travel.
Processes Travel & Expense reports on a timely basis.

Required Experience

5+ years of administrative experience supporting senior leaders with extensive working knowledge of general office practices. General understanding and experience working in corporate environments and business acumen. Experience working in tech companies – highly regarded.
Strong experience booking and coordinating international travel.
Experience working with Global teams and managing international time zones.
Proactive, self-motivated, flexible, solution-oriented and strong team player.
Must be highly organized with strong follow-up and the ability to perform multiple and changing priorities successfully with little direction.
Ability to work independently, but also an ability to collaborate with inter-brand and cross-brand EA’s.
Excellent communication skills – written and verbal and interpersonal skills. Must have the ability to edit and proofread communications, accuracy and attention to detail is critical.
Strong technology skills, including Microsoft Office suite including PowerPoint, Excel and Word. Experience with virtual collaboration technology such as (Teams, Zoom) and other HR systems (travel booking tools, expense reporting tools, etc.).

Salary: $52,900 - $80,900 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.

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